Medicolegal Administrative Specialist - Tidewater District

The Medicolegal Administrative Specialist serves as a member of the Medicolegal
administrative team and independently performs a variety of administrative activities in
support of the Assistant Chief Medical Examiners and other Medicolegal professionals.
Characteristic duties may include: office and administrative responsibilities, data entry,
records maintenance, filing, and providing customer service. The incumbent will be
responsible for answering a multi-line phone, speaking to constituents in person,
triaging calls and answering questions pertaining to the Office of the Chief Medical
Examiner. Work regularly requires discretion, interpretation of law, policies, procedures
or processes and frequent interaction with federal, state, and local officials as well as
private citizens. May provide guidance to staff in other offices, districts, or community
partners as an information resource or to assure quality and continuity of actions and
information.

This is a restricted position, which is solely funded by the CDC Public Health
Infrastructure Grant which ends on 6/30/2027. The availability of funding is scheduled
for review before the grant expiration date and periodically thereafter. Continued
employment is contingent on the continued availability of funds. This is a wage position
and averages 29 hours per week, not to exceed 1500 hours in a year and is not eligible
for benefits.

Wage employees are subject to the following conditions of employment:

Wage employees serve at the will and pleasure of the appointing authority.

Continuing employment is based on available funding and business need.

Wage employees are not covered by the provisions of the Virginia Personnel Act. Therefore, they are not eligible for benefits which are provided to salaried employees, such as leave credits, holiday pay, insurance, access to the grievance procedure, etc.

Wage employees are paid only for the hours they actually work.

Virginia state law currently requires that agencies not permit wage employees to work in excess of 29 hours per week on average over the course of a year. Wage employees may not work for VDH beyond 1,500 hours during the period of May 1 – April 30 of the following year (the Standard Measurement Period).

Once a wage employee works the maximum of 1,500 hours during the Standard Measurement Period, the employee may be rehired as a wage employee of VDH only after the next Standard Measurement Period has begun.

Wage employees are eligible to apply for all classified positions for which recruitment has been initiated, including those limited to State Employees Only.

If a wage employee becomes employed in a classified position, he/she will be eligible to purchase retirement credit for the time worked as a wage employee.

Continuing employment is based on available funding and business need.

Knowledge of administrative and office principles and practices

Proficient in the use of automated systems, word-processing, importing data into spreadsheets, creating new spreadsheets, manipulating data in existing spreadsheets, presentation software, proofreading and editing correspondence and reports, and creating PowerPoint presentations

Ability to successfully interact and communicate with all levels of agency staff, government officials to include law enforcement and Commonwealth’s attorneys, local/state/federal legislators, and the general public, orally and in writing

Ability to work independently, be self-motivated, maintain confidentiality and deal with sensitive issues requiring discretion and sound judgment

Experience in administrative/office or medical/morgue setting

Understanding of the operations of state government, such as relevant

programs, policies, and Virginia Code.

Name:
Vontrell Hodges

Phone:

Email: ov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter.