FM Senior Project Manager

The FM Senior Project Manager will lead and deliver projects within the Programme Management Office of NBIP, focusing on facilities, infrastructure, and business improvement initiatives. This role involves managing end-to-end life cycles for multiple projects, ranging from small-scale (100k) to larger capital works (up to 10m), across NBIP and its partner institutes (JIC, EI, TSL, QIB). Key responsibilities include developing strategic asset plans, overseeing procurement and tendering, and ensuring projects align with NBIP’s vision of contributing to the Institute's long-term strategic objectives.

Reports to: Deputy Head of Facilities, Infrastructure, and Projects Collaborates with: Head of Facilities,Chief Operating Officer for Institutes,Scientific Platform Leads,Project Support Officer,Contractors,Consultants and interim project resources,Health and Safety, Finance, NGI Project Team, FM Project Coordination Manager,Energy and Environment Manager

Percentage Project Management

• Lead day-to-day management of complex, multi-phase projects, overseeing each phase from planning and design to execution, completion, and handover to operational teams.
• Establish comprehensive project controls, defining timelines, milestones, and cost baselines. Implement appropriate delivery methodologies, tracking progress against control measures to ensure all phases are delivered on time, within budget, and to quality standards.
• Conduct rigorous financial oversight, preparing detailed cost forecasts, monitoring expenditures, and identifying potential budget variances. Implement corrective actions to address financial risks, ensuring alignment with organizational financial controls and protocols.
• Develop and maintain effective change management processes to track project scope modifications, budget adjustments, and schedule revisions. Facilitate stakeholder agreement on deliverables and priorities, documenting all changes to maintain accountability and transparency.

15 Strategic Development and Planning

• Contribute to the development and continuous improvement of strategic asset management plans, ensuring alignment with NBIP's long-term goals for operational resilience and sustainability.
• Prepare, develop, and update comprehensive business cases for new and ongoing projects, conducting in-depth analyses of benefits, costs, and risks. Justify project continuation or modifications based on value-for-money assessments and alignment with strategic objectives.
• Implement robust project assurance processes, overseeing risk assessments, periodic health checks, and gateway reviews to ensure adherence to project governance frameworks. Identify risks early and develop mitigation strategies to address potential impacts on project timelines and outcomes.
• Ensure all projects are delivered in line with health, safety, and environmental standards, particularly adhering to CDM (Construction Design and Management) regulations, and conduct regular safety reviews and compliance audits.

15 Stakeholder Engagement and Coordination

• Build and maintain effective, collaborative relationships with all key stakeholders, including senior leaders, operational managers, and external consultants, to align project objectives with organizational needs and priorities.
• Develop communication strategies that ensure clear, consistent, and timely updates on project scope, milestones, budget, and outcomes. Address and resolve stakeholder concerns swiftly to maintain project momentum and positive engagement.
• Lead cross-functional teams, incorporating input from engineering, finance, procurement, health and safety, and facilities management to deliver project goals. Coordinate with third‑party contractors, consultants, and interim resources to ensure project milestones are met and deliverables are completed on time, within scope, and to quality expectations.
• Drive a culture of continuous improvement across the PMO, providing coaching and mentorship to team members and fostering knowledge sharing of best practices and innovative approaches.

15 Resource, Budget, and Financial Management

• Identify, schedule, and manage all…