Office Administrator

About Instron

Instron builds mechanical testing systems that allow companies, engineers, and scientists to test products from everyday life. Our systems are trusted by 95% of the world’s largest manufacturing companies for critical data that informs design of metals, plastics, composites, and more across industries including biomedical, aerospace, electronics, and defense. They are used in quality control, research and development, and educational laboratories worldwide.

We are looking for an Office Administrator to play a critical role in all office operations and serve as a trusted partner to our division leadership team. Reporting to the Human Resources Director, you will keep day‑to‑day operations running smoothly, coordinate meetings and manage schedules with precision, and assist with event planning and exciting projects that bring our team together.

• Greet and guide visitors, assisting in our Lobby Guard system.
• Manage calendars, schedule meetings, and coordinate appointments.
• Assist with event planning and coordination for all‑hands meetings, business reviews, and quarterly off‑site manager meetings.
• Assist with travel arrangements and expense reporting for divisional leadership team.
• Collect and manage mail for different departments.
• Answer and direct phone calls, emails, and other communications to the appropriate recipients.
• Manage catering arrangements for both large company‑wide meetings and smaller departmental gatherings, ensuring quality and timeliness.
• Manage supplies, catering, and employee badge issuance.
• Assist in the coordination and communication of company‑wide events to all employees fostering engagement and awareness.
• Assist with special projects and other duties as needed.

• High school diploma or equivalent; associate or bachelor’s degree preferred.
• Proven experience as an administrative assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Teams, Word, Excel, PowerPoint, Outlook, etc.).
• Strong organization and time‑management skills.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize effectively in a fast‑paced environment.
• Professional demeanor and strong attention to detail.

• Competitive pay.
• Medical (multiple options), vision and dental insurance.
• Company‑provided life insurance and short‑ and long‑term disability.
• 401(k) retirement savings with company match.
• Generous tuition reimbursement.
• Parental leave.
• 3:1 match for charitable donations.

This position has a starting salary range of $33.00 to $35.00 per hour. Pay is determined by several factors, including a candidate’s experience, relevant skills, and qualifications.

Instron is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by applicable federal, state, or local laws.