Construction Billing Specialist

Location: Norwood, OH
Job Type: Direct Hire
Work Arrangement: Onsite, Monday-Friday

We are seeking a detail-oriented Billing Specialist to join an established accounting team in Norwood, Ohio. This individual will be responsible for preparing and reviewing invoices, maintaining accurate billing records, researching discrepancies, and supporting accounts receivable and month-end close activities.

The ideal candidate has hands‑on billing experience, strong problem‑solving skills, and the initiative to research questions independently. Experience working across multiple entities or within the construction industry is a plus.

• Prepare, review, and process accurate invoices and billing documentation.

• Review supporting documentation to ensure billing accuracy and completeness.

• Research and resolve billing questions, discrepancies, and customer inquiries.

• Coordinate with project managers, customers, vendors, and internal departments to ensure timely invoicing.

• Support month‑end close and accounts receivable activities.

• Monitor unbilled work and assist with collections related to outstanding billings.

• Maintain organized billing records and protect confidential financial information.

• Work across multiple entities, customers, projects, or billing streams as needed.

• Identify opportunities to improve billing processes, workflows, and efficiencies.

• Manage competing priorities while meeting deadlines and maintaining accuracy.

• High school diploma or GED required; an associate degree in Accounting, Business, or a related field is preferred.

• At least 2 years of billing, accounts receivable, accounting, or related administrative experience.

• Strong attention to detail, organizational skills, and analytical problem‑solving abilities.

• Ability to independently investigate and resolve billing issues.

• Excellent written and verbal communication skills.

• Ability to manage multiple priorities in a fast‑paced environment.

• Willingness to work onsite in Norwood, Ohio, Monday through Friday.

Experience with the following software is important for this position:

• Computer Ease ERP: Experience with Computer Ease or another construction‑related ERP system is preferred.

• Microsoft Excel: Proficiency working with spreadsheets, reviewing billing data, and maintaining accurate financial records.

• Microsoft Outlook: Experience managing email correspondence and communicating with internal and external stakeholders.

• Construction industry billing or construction accounting.

• Progress billing, time‑and‑material billing, or contract billing.

• Multi‑entity or multi‑subsidiary accounting environments.

• Accounts receivable, collections, and month‑end close support.

• Process improvement and billing workflow optimization.

• Associate degree in Accounting, Business, or a related field.

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law.

The company is also committed to ensuring that persons who need them are provided with reasonable…