Operations & Finance Coordinator

Nottingham-based business operating across the construction, development, investment, and maintenance sectors. We deliver a range of residential and commercial projects, with a strong focus on quality workmanship, efficient project delivery, and long-term property investment. As a growing and ambitious company, we offer a dynamic working environment where employees are encouraged to make a meaningful contribution, take ownership of their responsibilities, and play an active role in supporting the continued growth and success of the business.

About the Role

We are looking for an experienced, proactive, and commercially minded person to support the day-to-day running of our growing construction and property business.

Working closely with the Directors, this role will play a key part in improving operational and financial processes. Our workforce consists primarily of subcontractors who report directly to the Directors and operate across approximately eight active sites, often moving between multiple locations throughout the day. As a result, improving workforce visibility, labour cost reconciliation, and project reporting is a key priority for the business.

The successful candidate will be confident working independently, implementing new processes, and identifying opportunities to improve efficiency and commercial performance.

Comfortable working in a fast-paced and evolving environment and confident identifying opportunities to improve systems and processes. The role is onsite based in Thurgarton, Nottingham:
Full time Monday to Friday with core hours 8:30-16:30, these are negotiable. Salary is dependant on experience.

Key Responsibilities

Finance & Commercial Administration

• Manage day-to-day bookkeeping and financial administration.
• Process supplier invoices and manage high volumes of incoming accounts correspondence.
• Manage payments and maintain accurate financial records within Xero.
• Support VAT returns and ensure compliance with Reverse Charge VAT requirements.
• Credit control, including forecasting expected cash receipts.
• Produce financial reports and management information to support business decisions.
• CIS & Subcontractor Management
• Administer CIS verification and subcontractor compliance.
• Review subcontractor invoices and reconcile them against timesheets and project activity.
• Support accurate labour cost allocation across projects.
• Strengthen controls around subcontractor payment processes.
• Develop improved methods for tracking workforce activity and payment verification.

• Ensure labour, materials, and expenses are accurately allocated against project cost centres.
• Produce project forecasts, cost reports, and profitability analysis.

Operations & Business Support

• Manage supplier relationships, pricing comparisons, and account administration.
• Coordinate utility accounts, insurance renewals, and operational service providers.
• Support fleet administration, including servicing, MOTs, lease renewals, and replacement vehicles.
• Liaise and coordinate property maintenance administration.

Process Improvement

• Review existing business processes and identify opportunities for improvement.
• Support the implementation of workforce tracking systems.
• Work closely with the Directors to implement scalable systems that support continued business growth.

Skills & Experience

Essential

• Previous experience within the construction industry.
• Strong bookkeeping and finance administration experience.
• Good understanding of CIS and subcontractor administration.
• Experience using Xero or similar accounting software.
• Experience implementing business processes and operational improvements.
• Ability to work independently and take ownership of responsibilities.
• Experience producing forecasts, project reports, and management information.
• Knowledge of Reverse Charge VAT within the construction sector (or willingness to learn quickly).
• Experience with project costing and profitability reporting.