Payroll Administrator

We are delighted to offer an exciting opportunity for a proactive and detail-oriented Payroll Administrator to join our team in Nottingham!

Monday – Thursday 8:30am – 5pm, Friday 8:30am – 4pm

• Administer weekly and monthly payroll processing from receipt of inputs through to payroll finalisation, ensuring all deadlines are met.
• Validate time and attendance data in UKG, investigating and resolving anomalies before importing approved information into ADP.
• Process payroll changes including starters, leavers, contractual changes, absences, overtime, bonuses, deductions, tax codes, statutory payments and other variable pay elements.
• Carry out payroll checks, validations and reconciliations to ensure employees are paid accurately and in line with contractual, statutory and company requirements.
• Prepare and review payroll reports, highlighting discrepancies, exceptions or risks to the Payroll Manager and supporting timely resolution.
• Maintain accurate employee payroll records and ensure supporting documentation is retained in line with internal controls, audit and compliance requirements.
• Respond to payroll-related requests from HMRC, the Benefits Agency, banks, building societies, Central Finance and other authorised bodies, ensuring deductions and payments are processed correctly.
• Support post-payroll activity including payslip checks, payroll reporting, payment files, journals, pension submissions and month-end administration where required.
• Act as a point of contact for payroll queries from employees and internal stakeholders, providing accurate guidance and escalating complex matters as appropriate.
• Provide cover for other Payroll team members when required, including supporting payroll finalisation and committing payroll runs in their absence.
• Contribute to continuous improvement by identifying opportunities to strengthen payroll processes, controls, data accuracy and overall service delivery.

• Previous experience in a payroll administration role, with practical involvement in weekly and monthly payroll processing across multiple sites, departments or pay groups.
• Good working knowledge of UK payroll legislation and statutory requirements, including PAYE, National Insurance, tax codes, statutory sick pay, statutory family leave payments, student loans, attachment of earnings and HMRC reporting requirements.
• Experience using payroll systems, preferably ADP, and time and attendance systems, preferably UKG, including data input, validation, exception checking and report extraction.
• Understanding of payroll processes for starters, leavers, contractual changes, absences, overtime, bonuses, deductions, pension contributions and other variable pay elements.
• Ability to complete payroll checks, reconciliations and data validations with a high level of accuracy, identifying discrepancies and escalating issues appropriately.
• Intermediate Microsoft Excel skills, including the ability to sort, filter, review and reconcile payroll data using formulas and basic data analysis tools.
• Strong numerical accuracy and attention to detail, with the ability to work methodically when handling high volumes of sensitive payroll information.
• Understanding of confidentiality, GDPR and data protection requirements when handling employee pay, personal data and employment information.
• Good communication skills, with the ability to respond professionally to payroll queries from employees, managers, HR, Finance and external bodies.
• Strong organisational skills, with the ability to prioritise workload, manage competing deadlines and maintain accuracy during busy payroll periods.
• A proactive, flexible and team-focused approach, with a willingness to support colleagues, follow established controls and contribute to continuous improvement in payroll processes.

• 33 days holiday (including bank holidays)
• 2 Employee Volunteering Days per year
• Employee well-being and community support groups
• Informal and Formal training opportunities with personalised online LMS platform
• Charity Initiatives and Team events
• 24/7 Access to Grocery Aid (Free Financial, Emotional and Practical Support)
• Physical Wellbeing Benefits - Free on demand exercise hub and various gym discounts.
• Free Financial wellbeing - mortgage calculators, budget tools, financial aid tools
• Holiday Discounts via Online Retail Discount

The Compleat Food Group fosters an inclusive, respectful culture where everyone feels safe, supported, and valued. We welcome diverse talent, knowing it drives exceptional results and a better workplace.

As an equal opportunities employer, we provide all the support you need to succeed.

Contact us with any questions about Diversity & Inclusion or accessibility during the application process.