Office & Facilities Coordinator

Role Purpose

Office & Facilities Coordinator to keep our Nottingham office running smoothly. A varied, hands‑on position blending front‑of‑house responsibilities with practical facilities and office support.

• Act as the first point of contact for visitors, clients, contractors and deliveries, providing a warm and professional welcome
• Manage visitor access, meeting room readiness, catering coordination and front‑of‑house presentation
• Handle incoming calls, post and courier services efficiently and professionally
• Support office layouts, desk moves, furniture reconfigurations and event setups, including light manual handling
• Carry out regular workplace walk‑abouts to identify maintenance needs, safety concerns or supply shortages
• Raise and track facilities requests, liaise with contractors and internal teams to ensure timely resolution
• Manage office supplies and consumables, monitor stock levels and coordinate orders and deliveries
• Support health, safety and compliance activities, including onboarding tours, record‑keeping and parking administration

• Previous experience in an office coordination, front‑of‑house or facilities‑focused role
• Confident, approachable communication style with strong interpersonal skills
• Highly organized, able to juggle multiple tasks and priorities
• Comfortable using Microsoft Office and willing to learn new systems or software
• Proactive, practical and willing to roll up sleeves when needed
• A strong eye for detail and commitment to delivering a positive workplace experience
• Professional and discreet when handling sensitive or confidential information
• Experience working with suppliers, contractors or facilities helpdesk systems is an advantage

In Office (5 days a week in the head office)

Ruddington, Nottinghamshire

Facilities

Benefits At Ideagen

To be discussed at next stage

We value the importance of work‑life balance and welcome candidates seeking flexible arrangements. If you require any reasonable adjustments, please let us know.