Administrator and Contracts Coordinator

Administrator and Contracts Coordinator

A fantastic opportunity for a highly organised administrator with scheduling, customer service and coordination experience to support a busy contracts team within a fast-paced environment.

If you've also worked in the following roles, we'd also like to hear from you:
Project Administrator, Planning Coordinator, Team Administration Assistant, Office Administrator, Operations Administrator, Scheduling Assistant, Contracts Administrator

SALARY: £26,436 to £28,308 per annum + Benefits

LOCATION: Nottingham, Nottinghamshire, East Midlands

JOB TYPE: Full-Time, Permanent

WORKING HOURS: Monday to Friday 8am to 5pm

JOB OVERVIEW

We have a fantastic new job opportunity for an Administrator and Contracts Coordinator to join a well-established organisation within the construction and specialist access sector.

As an Administrator and Contracts Coordinator you will play a key role in supporting operations through effective scheduling, administration and coordination of works, ensuring smooth communication between clients, teams and stakeholders.

Working as an Administrator and Contracts Coordinator, you will manage job allocation, travel arrangements and documentation, while maintaining accurate records and supporting compliance processes.

This is an excellent opportunity for someone with strong organisational skills, administrative experience and a proactive approach who thrives in a fast-paced, team-focused environment.

APPLY TODAY

Ready to make your next career move? Apply Now for our Recruitment Team to review.

DUTIES

Your duties as the Administrator and Contracts Coordinator include:

Programme Management:
Compile and monitor schedules of work, ensuring efficient job allocation

• Job Coordination: Arrange site attendance with clients and confirm bookings
• Travel & Accommodation: Organise accommodation and logistics for site operatives
• Client Communication: Act as a point of contact for enquiries, providing professional support
• Documentation Handling: Upload site documents and maintain accurate digital records
• Data Management: Organise site images and input data into internal systems
• Compliance Support: Send Health & Safety packs and training documentation to clients
• System Updates: Maintain and update client portals and internal platforms
• Planned Maintenance Tracking: Monitor PPM schedules to ensure timely delivery

CANDIDATE REQUIREMENTS

ESSENTIAL:

• GCSEs (or equivalent) including Maths and English
• Previous experience in an administrative, coordination or planning role
• Experience with scheduling, diary management or work allocation
• Proficient in Microsoft Office, including Excel and Outlook
• Strong data entry and database management skills
• Excellent organisational and time management skills
• Ability to communicate effectively with customers and stakeholders
• Ability to work both independently and as part of a team

DESIRABLE:

• Experience with in construction or a related industry
• Knowledge of specialist access, maintenance or technical services environments
• Strong interpersonal and relationship management skills
• Adaptable and able to manage multiple tasks in a fast-paced setting
• Methodical and detail-oriented approach to work

BENEFITS

• Excellent public transport links
• Contribution pension scheme
• Generous annual leave allowance of 31 days (including bank holidays), increasing with service
• Paid training and certification
• Milestone work anniversary rewards
• Fortnight Christmas closedown
• Friendly and supportive team
• Free refreshments (tea and coffee)
• Employee Assistance Programme
• Weekly pay

Candidates must have the right to work in the UK

HOW TO APPLY

To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details. CV's of Job Applicants meeting this requirement will be submitted to our Client for consideration. By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose.

JOB
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