Project Support Officer - Capital

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The closing date is 18 June 2026

This role provides comprehensive administrative and project support to the Capital Projects Team within the Estates & Facilities Management Division. It supports the smooth running of capital projects by managing documentation, coordinating meetings, maintaining financial records, and assisting with project tracking.

Working within established procedures, the post holder ensures accurate data entry, timely communication, and effective organisation—contributing to the successful delivery of capital schemes.

The post holder is also responsible for ensuring that orders and contract documents are issued, and that invoices are processed for payment. Additionally, they will develop improved systems for capturing information on assets, reducing backlog, and reporting all Government‑requested data—such as ERIC returns—relating to fixed assets, in a timely manner.

This includes but is not limited to:

• Raise requisitions and receipt invoices.
• Update finance trackers and assist with updating cashflow forecasts.
• Support project governance: risk registers, minutes, and action logs.
• Assist with organising and coordinating meetings, diaries, agendas, and follow‑up communications.
• Support the creation of project reports, presentations, and evaluation documents.
• Assist Project Managers with programme updates, risk logs, and post‑investment evaluations.
• Respond to Datix allocations on behalf of the PMs.
• Support the management of the team intranet and social media pages with up‑to‑date content.
• Monitor and coordinate the Capital/MNW shared mailbox.
• Assist in completing audits and surveys relating to project and teamwork.

With over 19,000 staff, we are one of the biggest employers in the city with a central role in supporting the health and wellbeing of our local population. We play a leading role in research, education and innovation.

Come and join our wonderful team  are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at NUH we will endeavour to turn your job into a career!

We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.

Please refer to the job description and person specification attached to the advert for the full details.

• NVQ Level 4 or equivalent experience

• Evidenced success in roles such as project support, financial management, and/or customer service delivery.
• Experience of managing in an office environment.
• Experience of operating Microsoft Office Suite.
• Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records.
• Experience of full range of administrative procedures including minute taking, paper and electronic record keeping, electronic data records.
• Experience of producing reports.
• Experience of working with Oracle software.
• Estates and Facilities Management or Capital Team experience.
• SBS Oracle for finance, requisitioning, and invoicing.
• Datix for reporting and responding to incidents.

• Excellent management and communication skills and knowledge.
• Experience of communicating with all levels of staff, managerial, clinical, operational — both internal and external to NUH.
• Ability to work within a team and on own initiative.
• Experience of managing, maintaining and developing systems and procedures to improve efficiencies and delivery.

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Nottingham University Hospitals NHS Trusts