Site Administrator

Job Title:

Site Administrator Reporting to:
Project Manager Business Unit: GGP Transmission (WRRE Project – Nottingham)

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The key function of this role is to ensure the efficient, daily operation of a construction site by managing documentation, co-ordinating workflows, and enforcing compliance. The successful candidate will handle project logistics, maintaining records, controlling document revisions, and acting as a central liaison between contractors, staff, and management teams.

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Including but not limited to the following:

• Maintaining, tracking, and updating all project documentation, site registers, and technical drawings.
• Supporting daily operations, scheduling site visits, booking deliveries, and organising meetings.
• Ensuring work complies with safety regulations, building codes, and company policies.
• Managing site resources, ordering materials, and overseeing general office administration.
• Preparing weekly and monthly reports on project progress for stakeholders.

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Interfaces and relationships with key stakeholders:

• Project managers & site managers
• Engineering team
• Construction team
• Clients
• Suppliers & vendors
• Official bodies for health & safety compliance.

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• Minimum of 5 GCSEs at A*-C to include English and Maths.
• Minimum of 1 years' experience in a similar administrative role, preferably within construction, engineering, or another busy project-based environment.
• High proficiency in Microsoft Office (including Word, Excel, Outlook) and experience with construction management software (e.g. IMS)
• Strong document control, invoice processing, and records management skills (permits, contracts, site plans).
• Excellent verbal and written communication for liaising with site managers, contractors, and clients.
• Strong multitasking skills to manage multiple projects, schedules, and priorities simultaneously.
• Basic understanding of construction processes, terminology, and safety regulations.

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In line with Omexom's values, the jobholder must possess the following qualities:

Team Spirit & Generosity – able to work effectively within and contribute to the Omexom team to deliver results, provide support and drive performance.

Trust and Empowerment – enjoy managing their responsibilities and time to ensure work is completed efficiently and professionally.

Integrity and Responsibility – enjoy taking responsibility for their duties and managing these effectively to ensure efficient high quality results.

Innovation & Entrepreneurship – continually strive to improve processes and introduce new initiatives to improve efficiency.