Business Administration​/Coordinator

Process Control Services (PCS) UK Ltd is an established electrical, control and data contracting business, providing specialist engineering and technical services to customers across a range of industries throughout the UK.

We pride ourselves on delivering high-quality services, building strong customer relationships and maintaining a professional, supportive working environment.

As our business continues to develop, we are committed to strengthening our internal processes, supporting our employees and creating opportunities for individuals to grow and develop their careers.

We are currently looking for an organised, enthusiastic and proactive Business Administrator / Co-ordinator to join our Nottingham-based team, providing valuable support across our HR, Finance and Operations functions.

Deliver reliable, confidential administrative support to the senior leadership team and the three core business functions.

Keep employee, operational and financial administration accurate, organised and up to date.

Monitor timesheet submissions and operational trackers, identifying discrepancies and escalating them for review.

Improve the flow of information between Operations and Finance so that job progress, inspections and invoicing readiness are clear.

Co-ordinate routine bookings, records, supplies and administrative activities in a timely manner.

Business and Executive Support

Assist the People & Business Director and CEO with correspondence, reports, meetings, action tracking, document management and general office administration.

HR Administration

Support recruitment arrangements, candidate correspondence, onboarding documentation, employee records, HR Duo administration, training records, absence administration and occupational health bookings as authorised. Attend formal HR meetings, including disciplinary and grievance hearings, and senior leadership meetings to take accurate, impartial minutes and record agreed actions. Handle employee and business information confidentially, accessing and sharing it only where authorised.

Finance Administration

Collect and check timesheets against operational trackers; follow up missing entries and refer discrepancies to the relevant manager. Track inspections, job status and readiness for invoicing, liaising with Operations and Finance. Assist with invoice administration, month-end activity and payment-run administration when required; financial approvals remain with authorised colleagues.

Operations Administration

Assist with timesheet collection and follow-up, training co-ordination and records (including Workwize and MP Connect), employee accommodation bookings, ADEPT fleet administration, PPE orders, project documentation and operational trackers.

Cross-Functional Working

Communicate effectively across departments, maintain accurate filing and records, identify process improvements and undertake other reasonable administrative duties allocated by the People & Business Director.

Essential Qualifications and Experience

GCSE English and Maths at Grade 4/C or above, or equivalent qualifications or demonstrable skills.

Previous experience in an administrative, business support, co-ordination or management role involving administrative responsibilities.

Good working knowledge of Microsoft Office applications, particularly Word, Excel and Outlook.

Experience maintaining accurate records, preparing documentation and handling business correspondence.

Essential Skills and Personal Attributes

Excellent organisational and time-management skills, with the ability to prioritise competing demands.

Strong attention to detail and a high level of accuracy.

Excellent written communication skills, including spelling, grammar and professional email correspondence.

Ability to communicate effectively with employees, managers, customers and external stakeholders.

Professional, discreet and trustworthy, with an understanding of the importance of confidentiality and data protection.

Ability to work independently, use initiative and demonstrate a proactive approach to problem-solving.

Flexible and adaptable, with a willingness to support different departments and learn new processes.

Good numerical skills, particularly when reviewing timesheets, invoices and financial information.

Ability to build positive working relationships across all levels of the business.

Desirable Qualifications and…