Purchasing Assistant, Creative Consumer Brand

• Up to £28,500 DOE
• Nottingham

We’re working with a well‑established, creative business that produces beautiful printed products and gifts sold through inspiring retailers worldwide. Known for its strong values, inclusive culture and long‑standing reputation for quality, this organisation is seeking a Purchasing Assistant to join its Operations team to play a vital role in supporting the end‑to‑end purchasing and supply function for the business.

You’ll work closely with suppliers, print partners, and internal teams, supporting the Purchasing Lead to ensure purchase orders are raised correctly, stock levels are optimised, and deliveries for their retail clients are on track. If you are organised, detail‑oriented, and process driven, and enjoy being the person who keeps everything moving behind the scenes, this could be a great fit.

• Raise purchase orders, ensuring all details, specs and controls are in place
• Request supplier quotes, including pricing, tooling costs, and lead times
• Work closely with suppliers across order confirmations, artwork approvals, and delivery updates

• Support print production including managing die requests and transfers
• Track work‑in‑progress orders and maintain live delivery and ETA trackers
• Log and manage proofs, approvals and design files
• Update packing lists and delivery schedules, distributing internally
• Assist with goods receipting, ensuring deliveries are recorded accurately and promptly

• Complete stock availability checks to support ordering decisions
• Maintain clear visibility of what’s in stock, due in, or delayed, flagging risks early
• Assist with weekly and ad hoc reporting on deliveries, WIP and stock risk items
• Check delivery notes against purchase orders and help resolve any discrepancies

• Experience in purchasing, procurement administration, or a similar operational role
• Strong administrative skills with exceptional attention to detail and data accuracy
• Confidence using ERP systems, spreadsheets and shared trackers
• Clear, professional communication skills for working with suppliers and internal teams
• Highly organised, reliable and comfortable managing routine processes alongside ad‑hoc tasks
• Experience with in FMCG, print production or manufacturing environments desirable
• Familiarity with print terminology, proofs, dies and production workflows a benefit
• Knowledge of Sage Intacct or similar ERP systems

• Be part of a friendly, values‑led business where people and culture genuinely matter
• Enjoy a role with structure, responsibility and clear processes
• Regular team perks, free product samples, social moments, plus an early Friday finish

ILMJ values diversity, equality and inclusion and encourages applicants from all backgrounds and identities.