Production Coordinator

£30,000 – £35,000 DOE

Nottingham

Join an award-winning stationery brand as a Production Coordinator. This highly creative and fast-growing business is looking for a process-driven, exceptionally organised individual to support the development of bespoke products from concept through to final delivery. You’ll work with an impressive client portfolio, including major retailers and cultural institutions, overseeing the production of high-end projects.

In this dynamic, hands‑on role, you’ll report to the Project & Production Manager, acting as a key liaison between clients, suppliers, and internal teams to ensure every project is delivered on time, to spec, and within budget. If you thrive in a fast-paced, creative environment and enjoy managing production projects end-to-end, this is a fantastic opportunity to make an impact.

Key responsibilities as Production Coordinator will include:

• Managing bespoke client projects from concept to final delivery, often working on 10
  -20 live projects at once.
• Creating and maintaining clear project timelines, specifications, and budgets.
• Leading communication between clients and internal teams to ensure requirements are understood and met, including coordination with warehousing and shipping.
• Requesting and comparing quotes from UK and international print suppliers (including China), ensuring the best value, lead times, and quality.
• Monitoring and signing off print samples and production proofs in line with brand and customer expectations.
• Ensuring adherence to customer brand guidelines, working closely with Account Managers and Product Developers to align deliverables.
• Supporting the wider team during peak seasons (e.g. Christmas), coordinating complex orders such as multi-product collections or premium gifting formats.
• Playing an active role in the business’s sustainability journey and process improvements.
• Contributing flexibly to ad hoc business needs – this is a small team, so a collaborative approach is key.

The ideal candidate will have the following qualities:

• 3 years of experience in project / product coordination (or buying / product development) within the print, packaging, stationery, party or other printing related sectors.
• Solid understanding of print production methods, terminology, and lead times
  -especially when dealing with overseas suppliers.
• Highly organised with exceptional attention to detail, capable of juggling multiple live projects while keeping stakeholders updated.
• Comfortable working with production software and systems, familiarity with Adobe Creative Cloud is a plus.
• A natural collaborator who can also work independently and take ownership of their projects.

Diversity & Inclusion: ILMJ values diversity, equality and inclusion and encourages applicants from all backgrounds and identities.