Outreach Administration Officer

OUTREACH ADMINISTRATION OFFICER

(LUMINA REGISTRAR)

Permanent contract, full time, 40 hours per week
Monday to Friday, with flexibility to start late and work until 19.00 when online lessons are taking place and on occasional Saturdays to support special learning programmes.
State School term time only 39 weeks per year.

Harrow School is situated within a beautiful site in Harrow on the Hill, north-west London, and is one of the best-known schools in the world, with around 835 boys studying ina is a flagship programme run by Harrow School’s Shaftesbury Enterprise team which is the driving force behind Harrow’s commitment to charity and community engagement, empowering positive change through meaningful partnerships and collaboration.

Lumina is a transformative collaboration bringing together teachers from leading independent and state schools to deliver one-to-one online tutoring and mentoring for care-experienced young people, a group at significant educational disadvantage, to achieve their full potential. Lumina provides personalised, one-to-one online tutoring and mentorship, fostering academic success, building self-esteem, and creating a network of support for vulnerable students - at no cost whatsoever either to partner schools, young people, carers or local authorities.

You will join this small and friendly team at an exciting time of expansion, supporting their big aspirations for ever-increasing national outreach. For more information on Lumina please visit

The Lumina Registrar provides full administrative support to enable the effective and sustainable growth of the Lumina Programme. It includes preparing new tutors to start with the programme, managing the tutor and pupil schedules in the delivery calendar, communicating with local authorities, teachers, foster carers and pupils to ensure the programme’s objectives are met, and keeping careful, accurate records and registers, following up on non-attendance.

You will organise room bookings and logistics for onsite events and be on hand to support pupils when they are engaged in their online tutor sessions. For a more detailed description of the role, please refer to the job description included as an attachment to the advertisement.

This is an excellent opportunity for someone who is a self‑starter with exceptional administration and organisational skills, who enjoys taking ownership for delivering projects. You will employ your demonstrably accomplished written and verbal communication skills and outgoing, enthusiastic personality to build excellent working relationships with everyone involved. Your passion for improving the lives of socially disadvantaged young people and strong sense of initiative and keen eye for detail means that you will relish the opportunity to find new ways for the programme to function effectively and efficiently as it expands to support pupils around the country.

With a strong background as an administrator in a busy office, juggling multiple priorities and working with complex information you will enjoy being relied upon to be a proactive problem solver and a supportive, flexible member of the team.

• free lunch
• free parking
• automatic enrolment in the School’s pension scheme
• use of the School’s sports facilities such as the swimming pool, gym, and running track.
• subsidised membership of the tennis, golf, angling and social clubs.

Applications will be processed as they are received and we may interview suitable candidates before the closing date; therefore early application is advised.

Equality, diversity and inclusion are values that are important to us  believe in diversity of thought and actively welcome everyone regardless of their background to bring their valuable and relevant skills to our community.

The School is committed to safeguarding and promoting the welfare of children. All successful applicants must be willing to undergo enhanced child protection screening appropriate to the post, including checks with any past employer and the Disclosure and Barring Service, and it is an offence to apply for the role if the applicant is barred from engaging in regulated activity relevant to children.

No member of staff will be able to start until these checks are complete and this process takes, on average, a month. Please plan accordingly.