Finance Administrator - Amazon & TikTok

About The INKEY List

At The INKEY List, we believe skincare should be simple. We make science easier to understand, so everyone can make informed choices about their skin.

Since launching in 2018, we've challenged the industry by putting education, honesty and efficacy first. We listen to our community, create products backed by science and never over complicate what should be simple.

We Give A Care. About our customers, our community and the people who make The INKEY List what it is.

The Finance Administrator will sit within the Finance team and support the financial administration, reconciliation and control of the Company's Online sales channels, initially focusing on Amazon and Tik Tok.

The role will work closely with Finance, Operations and Online Channel owners to ensure Online orders, invoicing, cash, deductions and financial data are accurate, complete and processed efficiently.

The role will also support the introduction of EDI and ongoing process improvements, with the scope expected to develop as the Online processes become more automated. Once EDI is implemented and effective, this role will open itself up for the right candidate to progress how they wish.

• Manage the day-to-day Finance administration for Online sales channels
• Process and maintain accurate Online invoicing
• Reconcile Online portal activity to internal Finance and operational records
• Identify and investigate discrepancies between Online portals, Operations and Finance systems.

• Review Amazon, Tik Tok and other Online platform deductions and claims
• Challenge unsupported or incorrect deductions and track them through to resolution
• Maintain visibility of outstanding deductions and elevate material or recurring issues
• Monitor overdue Online receivables and proactively support cash collection.
• Reconcile Online cash receipts to underlying transactions.

• Monitor Online orders through the order-to-cash process from receipt through to invoicing and cash collection
• Identify orders or transactions that have not progressed correctly
• Liaise with Operations and Online Channel owners to resolve Finance-related exceptions
• Support checks around product and master data accuracy where this impacts Online order processing or Finance.

• Compare Online transactional data to Finance records and Channel expectations
• Investigate and resolve variances or discrepancies
• Provide accurate information to support Finance and Online reporting
• Identify recurring data issues and work with the relevant teams to resolve them.

• Support the implementation and ongoing operation of EDI across Online channels
• Help identify manual processes that can be automated or simplified
• Support testing and monitoring of new processes
• Identify opportunities to improve the accuracy, efficiency and control of Online processes.

• Accurate and timely Online invoicing and reconciliation
• Control of deductions – querying, seeking internal approvals & processing
• Effective management and challenge of platform deductions
• Timely identification and resolution of Finance-related order exceptions
• Accurate alignment between Online, Operations and Finance data
• Reduced manual processing as EDI is introduced
• Clear and reliable Online Finance processes and controls.

This role is based in our Nottingham office, with an expectation of working from the office 2 days per week.

We're interested in the person as much as the experience.

• Strong attention to detail and accuracy
• Comprehensive Excel / spreadsheet skills
• Strong organisational and prioritisation skills
• Comfortable working with transactional…