Waiting List Administrator

Nottingham University Hospitals (NUH) is the biggest employer in Nottingham with over 19,000 staff

Main area Endoscopy Grade Band 3 Contract Permanent Hours Part time - 22.5 hours per week (3 X 7.5 hour days.) Job  
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Site City Campus Town Nottingham Salary £25,760 - £27,476 per annum Salary period Yearly Closing 24/08/2026 23:59

We currently have a post for a Part-time Waiting List Administrator working in our expanding Endoscopy service which covers City Campus, Treatment Centre and QMC Campus.

Working part-time 22.5 hours per week, Monday to Friday between the hours of 7.30am – 19:30pm and weekend working between the hours of 07:30 - 16:00pm on a flexible fair share rota basis. Shifts negotiable.

Endoscopy is a busy and fast paced department and while working as part of the whole team you will need to have the capability to prioritise your own workload, be confident, flexible and adaptable to varying situations in this busy environment

You will also be responsible for booking patients onto the correct waiting list within the appropriate time frame and other administrative duties which include covering our busy front facing reception area.

You will be a conscientious and enthusiastic team player with excellent organisational and communication skills with a soundadministrative background.

You will need to be able to demonstrate a clear understanding of confidentiality issues, be well motivated and reliable. You will be able to understand and accurately convey verbal and written information and be able to remain calm under pressure. The ability to manage your time and prioritise your workload whilst remaining patient focused is essential as well as an excellent telephone manner.

You will be responsible for welcoming patients to the Endoscopy Unit covering reception duties, listing patients onto the appropriate waiting list and then contacting patients to book them an appointment within the correct timescale alongside other administrative duties. Knowledge of cancer pathway targets would be an advantage.

With over 19,000 staff, we are one of the biggest employers in the city with a central role in supporting the health and wellbeing of our local population. We play a leading role in research, education and innovation.

Come and join our wonderful team  are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at NUH we will endeavour to turn your job into a career!

We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.

Please refer to the job description and person specification attached to the advert for the full details of the vacancy.

• GCSE Level or equivalent in Maths/English Grades A-C
• Able to use Microsoft Office
• NVQ level 2/3 Business Admin

• Knowledge of hospital systems
• Knowledge of waiting list processes

• Ability to develop good working relationships at all levels in a hospital environment
• Ability to deal tactfully with a wide range of people including patients
• Ability to priorities work and use initiative
• Able to use judgement to make decisions in order to solve problems / enquiries escalating as appropriate to the Waiting List Co-ordinator

• Ability to work evenings and weekends if required. Ability to work across both NUH sites

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Come and join our wonderful team  are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at the NUH we will endeavour to turn your job into a career!

We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are…