HR Assistant

We are seeking an HR Assistant to support the Human Resources department with essential administrative and operational tasks. This role is based in Nottingham and offers a unique opportunity to contribute to the not-for-profit sector.

Client Details

The hiring organisation is a well-established entity within the not-for-profit sector. This organisation is committed to making a meaningful impact and is looking for dedicated individuals to support their mission.

Description

Recruitment administration:
Post approved adverts, coordinate interview scheduling, manage candidate communications, and maintain an up‑to‑date interview tracker.
Offer & onboarding documentation:
Prepare offer letters, contracts/variations and induction packs within one working day of approval; ensure all new‑starter paperwork is complete and filed.
HR records & data hygiene:
Bring personnel files and HRIS fields fully up to date; clear any backlog of filing and align document naming/storage to our standards.
Inductions & probation checkpoints:
Issue induction schedules and book all probation review meetings already due or falling within the period; maintain a live tracker.
Routine HR correspondence:
Draft routine HR letters and emails (e.g. confirmations, references, standard notifications) for sign‑off and dispatch.
Reporting & trackers:
Produce a weekly HR activity summary (vacancy pipeline, onboarding status, key dates) and keep core trackers current.
Diary & meeting support:
Arrange HR meetings as required and take clear action‑oriented notes for circulation within 24 hours (where applicable).
Policy/process support:
Assist with minor policy/template updates and small process improvements directed by the Head of HR.
Compliance readiness:
Ensure right‑to‑work and reference checks are verified and recorded for the interim; support basic DBS where required.
Handover pack:
Prepare a concise handover note and updated trackers for a smooth transition to the permanent hire.

Profile

A successful HR Assistant should have:

Previous experience in a similar HR role.
A strong understanding of HR practices and procedures.
Excellent organisational and time-management skills.
Proficiency in using HR systems and Microsoft Office Suite.
Strong communication skills, both written and verbal.
The ability to handle sensitive information with confidentiality.
A proactive attitude and a willingness to learn.
An interest in working within the not-for-profit sector.

Job Offer

Competitive salary ranging from £28000 to £32000 per annum.
Hybrid working.
Free Parking available on site.
Opportunities to contribute to a meaningful cause in the not-for-profit sector.
Potential for professional growth and development within Human Resources.
Supportive and collaborative work environment in Nottingham.
Fixed-term contract offering stability and focus.

If you are passionate about Human Resources and eager to make a difference in the not-for-profit sector, we encourage you to apply for the HR Assistant role today