Head Of Operations

PURPOSE OF THE ROLE

To strategically lead Woven’s operational structures to support and release our mission, vision and flourishing, through the oversight and development of systems and processes. This will mean developing operational functionality across the churches with the Operations team, key volunteers and clergy in the areas of Finance, Compliance, Systems and Safeguarding, Comms, HR, Office & Facilities management and oversight of Events management.

An integral part of this role is the ability to build and work collaboratively within team, recruiting, enabling and releasing both staff and volunteers to thrive and grow into their full potential, through structures and systems to support them.

• Oversee budgeting, financial planning, and year-end accounts processes
• Work together with key volunteers, wardens, treasurers to create with robust finance systems (budgets, tracking of budgets, budget holder tracking and accountability etc) across sites.
• Working with the strategy team to enforce the financial budgets and regulations approved by the PCC’s.
• Working with the treasurers and other key volunteers to ensure the effective processing of giving and claiming of gift aid.
• Work with the treasurers to ensure the financial management software we are using is effective. Human Resources (HR)
• Working with key volunteers and the administrative staff to ensure all HR and payroll systems are in place and functioning correctly.
• Ensure finances for payroll are correctly invoiced from the diocese of Southwell and Nottingham.
• Ensure our pensions systems are maintained and new staff added.
• Ensure the onboarding of new staff, including contracts if completed.
• Run the recruitment processes for new staff appointments
• Create a staff handbook.

• Working with the Operations team and the PCCs to ensure we are up to date and compliant with all policies, risk assessments, GDPR etc.
• Working with the safeguarding officers, youth and children’s departments, key volunteers and the leadership team to ensure that the organisation is fully compliant in safeguarding, health and safety, accessibility, insurance and data protection including using administrative staff time where necessary to support PSO’s.
• Work to create effective systems which enable the effective operation of the church within which both staff and volunteers can operate.
• Ensuring the PCC complete the correct reports to Charities Commission.
• Work with Clergy, staff and Operations team to enable the efficient use of Planning Center across churches.
• Work with the Operations Team on systems which enable effective administrative systems to work across all the Churches.

• Oversee the development of a Communications strategy, working with the Operations, clergy and staff teams, that works to and enables the vision and strategy of Woven.

• Oversee the church office and manage and maintain its positive culture to ensure the smooth day-today running of the various ministries
• Work with church site teams (staff & volunteers) to manage the repairs, maintenance, cleanliness and security of the church building and grounds leading and growing a team of volunteers to do so where appropriate
• Oversee the Operations team in the coordination of suppliers, contractors, and service providers as needed
• Work with Clergy, staff and Operations team to enable the efficient use of Planning Center across churches.
• Provide support / oversight to local leadership teams around building works enabling join up with Jubilee House colleagues including the Church Building Support Officer and Diocesan Advisory Committee (DAC) Secretary.

• Oversee and develop the Woven wide calendar of events and activities including annual planning and holding overall diary. Also encourage, equip and hold accountable all local churches to use these the diary planning effectively.
• Oversee the Operations team to support the effective running of all Woven-wide events including Woven Together, Focus, and Woven Wide Christmas and Easter events.

This list is not exhaustive, and the role will acquire other responsibilities as…