Part Time Staff Accountant | Bookkeeper - Clean Beauty

General Job Description

At Beauty Heroes, operational excellence is foundational to everything we do. The financial systems behind our business must be accurate, well maintained, and consistently reliable.

We are seeking a highly organized and detail-oriented Part-Time Staff Accountant + Ecommerce Specialist to support our day-to-day accounting and financial operations. This role is responsible for reconciling accounts, maintaining accurate records in Quick Books Online, managing accounts payable, and generating accurate month-end financial reports
, including balance sheet updates and reconciliations. The position also supports key ecommerce-related financial workflows.

This is a hands-on, in-person role based in our Novato headquarters. You’ll work closely with our leadership team and be an active, trusted part of our internal operations. This position is well suited to an experienced accounting professional who values precision, accountability, and being directly involved in the day-to-day financial health of the business.

• Reconcile all company accounts on a regular cadence (bank, credit cards, clearing accounts)
• Prepare accurate end-of-month financials in Quick Books Online, including income statements and balance sheet updates
• Maintain and update the balance sheet, ensuring accuracy of assets, liabilities, and equity accounts
• Reconcile gift card balances and liabilities, ensuring alignment between ecommerce systems and accounting records
• Partner with the CEO and external accounting partners to support clean, timely month-end close processes

• Manage accounts payable through , including invoice review, coding, approvals, and payment processing
• Perform weekly AP runs, ensuring vendors are paid accurately and on time
• Maintain vendor records, W-9s, and payment terms
• Communicate clearly and professionally with brand partners and vendors to resolve discrepancies as needed

• Manage sales tax payments via Tax Jar, ensuring timely filing and payment
• Support ecommerce-related accounting needs, including reconciliation of Shopify payouts and fees
• Assist with maintaining clean financial data that supports our subscription and ecommerce operations

• 3+ years of experience in accounting, bookkeeping, or staff accountant roles (ecommerce experience strongly preferred)
• Hands‑on experience with Quick Books Online required
• Experience with  and sales tax platforms (Tax Jar preferred)
• Highly organized with exceptional attention to detail — you notice when things don’t tie out
• Comfortable working independently while collaborating closely with leadership
• Trustworthy and discreet when handling confidential financial information
• Clear, friendly communicator with a calm, solution‑oriented approach
• Enthusiastic about wellness, beauty, sustainability, and working with a values‑driven brand

• Experience with Shopify or subscription‑based ecommerce businesses
• Interest in sustainable, mission‑led companies
• A genuine love for systems, structure, and process improvement

• Generous employee discount on Beauty Heroes products
• A supportive, collaborative team that truly cares
• Opportunities to grow alongside an evolving, entrepreneurial business
• Participation in our sustainability and community initiatives

This is a part‑time, on‑site position based at our Novato headquarters, working approximately 10–12 hours per week
. This role is not remote. Work includes time at a desk, light administrative tasks, and occasional lifting of light boxes (up to 10 lbs).

All Beauty Heroes employees are expected to maintain strict confidentiality regarding company operations, financial information, employee records, customer and partner data, and proprietary brand relationships.

Beauty Heroes is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We prohibit discrimination of any kind based on race, religion, gender, age, national origin, disability status, sexual orientation, gender identity or expression, or any other characteristic protected by law.