Office Assistant

At Peter Levi Plumbing, we’re seeking an in person, full time Office Assistant to be the backbone of our office operations. In this role, you’ll play a pivotal part in ensuring our team is supported, our processes are efficient, and our workplace is welcoming and productive.

Pay Range: $20.00 - $28.00 hourly depending on experience.

• Medical, Dental, and Vision plans for you and your family
• 401k Retirement Plan with company match up to 4%
• Company Paid Life insurance and accident insurance
• Special Program Options: HRA & EAP
• Referral Bonuses, Loan Program, and Employee Discounts Program
• Ongoing Training for your Professional Development & Life Skills Courses
• Uniforms and uniform laundering – work boot allowance (for select roles)
• Tools and equipment provided (for select roles)
• Company vehicle & gas card (for select roles)
• Company issued iPhone + iPad (for select roles)
• Fun company-sponsored events with lots of giveaways
• Working in an energetic, collaborative, and fun environment

• Professionally answer phone calls in a polite, friendly, and helpful manner.
• Respond to customer inquiries, provide information, and direct calls as needed.
• Provide backup support to the primary dispatcher.
• Reconcile purchase orders and ensure jobs are closed correctly with the accounting department.
• Monitor and record incoming checks and cash, ensure accurate entry of payment information into the system.
• Assist with time card preparation, and other payroll related tasks.
• Assist with projects for the managers as they come.
• Ensure any spreadsheets for the department are maintained, tracked and accurate.
• Work with internal vendors regarding purchase order accuracy, replenishments, and issues.
• Assist with closing the month; verify all jobs and revenue are accounted for and funded.
• Assist with maintaining and implementing department policies and procedures.
• Perform general office duties like filing, faxing, scanning, and maintaining office supplies.
• Assist with managing office equipment and troubleshooting minor issues.
• Handle office-related tasks such as making travel arrangements, ordering office supplies, and ensuring the smooth day-to-day operations of the office.
• Performs other relevant duties as assigned by the needs of the business.

• 2+ years of relevant administrative experience preferably in the construction or trades industry.
• Service Titan experience is preferred.
• High school diploma or equivalent.
• Strong computer proficiency and proficiency in Microsoft Office.
• Intermediate to advanced Microsoft Excel proficiency.
• Ability to work independently and as part of a team.
• Strong problem-solving skills and attention to detail.
• Excellent communication skills and a customer-first attitude.

If you're looking for a place to build a long-term career, work with a passionate and driven team, and be part of a company that values both its employees and its customers, then Peter Levi is the place for you! At Peter Levi, we’re not just a company—we’re a team of dedicated professionals who are passionate about providing top-quality HVAC services to our community.

Based in Novato, CA, we are committed to offering the best customer service while creating a rewarding and supportive work environment for our employees.

Apply today and take the next step in your HVAC career. We look forward to meeting you!