Project Manager, Facilities & Capital Projects

Marin Community Clinics, founded in 1972, is today, a multi-clinic network with a wide array of integrated primary care, dental, behavioral, specialty and referral services. As a Federally Qualified Health Center (FQHC), we provide vital health services to almost 40,000 individuals annually in Marin County. The Clinics regularly receive national awards from the Health Resources and Services Administrations (HRSA). Our Mission is to promote health and wellness through excellent, compassionate care for all.

The Project Manager, Facilities & Capital Projects will lead the planning, design, permitting, construction, relocation, activation, and occupancy of major administrative and clinical facility projects.

Serving as MCC's primary project lead and owner's representative, the Project Manager coordinates architects, engineers, contractors, landlords, consultants, regulatory agencies, vendors, and MCC leadership to ensure projects are completed within approved scope, budget, schedule, quality, operational, and regulatory requirements.

The initial focus of this role will be leading MCC’s 47,000-square-foot facility project, including the relocation and buildout of administrative offices, as well as the planning, permitting, construction, and operational activation of new clinical space.

Project Leadership and Coordination:

• Manage projects from planning and design through permitting, construction, activation, occupancy, and closeout.
• Develop and maintain project plans, schedules, budgets, milestones, risk registers, decision logs, and action-item trackers.
• Serve as MCC's primary point of coordination for landlords, architects, engineers, contractors, consultants, vendors, regulatory agencies, and internal stakeholders.
• Facilitate project meetings and document decisions, approvals, risks, and action items.
• Identify project risks, schedule delays, budget concerns, and operational challenges and implement mitigation strategies.
• Prepare and present project status reports to executive leadership, Board committees, and the Board of Directors as requested.

Planning, Design, and Regulatory Coordination:

• Collaborate with clinical, operational, facilities, information technology, compliance, finance, and administrative teams to determine project requirements.
• Translate organizational and clinical workflow into functional space and design requirements.
• Review plans and specifications for compliance with approved scope, budget, accessibility, patient safety, privacy, and operational requirements.
• Coordinate space planning, furniture, equipment, signage, telecommunications, security systems, and technology infrastructure.
• Manage permitting, inspections, licensing, fire clearances, accessibility compliance, and occupancy approvals.
• Coordinate compliance with California Building Standards Code, Title 24, HCAI/OSHPD 3 requirements, and healthcare licensing standards.

Budget, Contracts, and Procurement:

• Develop, monitor, and manage project budgets, including construction, design, equipment, furniture, permitting, technology, contingencies, relocation, and activation expenses.
• Track landlord-funded tenant improvement allowances and MCC-funded expenditures.
• Review contracts, invoices, payment applications, change orders, commitments, and cost forecasts.
• Coordinate expense review, approvals, reimbursements, and documentation with Finance and other departments.
• Support procurement and selection of architects, contractors, consultants, and vendors.
• Monitor vendor and contractor performance and address schedule, budget, contractual, and performance issues.

Construction Management:

• Monitor construction progress, quality, safety, compliance, schedules, and budgets.
• Conduct site visits and participate in…