Project Admin

Responsibilities

• Support the Change Manager in generating and distributing monthly change management reports to project teams.
• Coordinate with various teams to gather, consolidate, and submit change reports within established timelines.
• Prepare and present final reports to customers.
• Assist the Service Delivery Manager (SDM) in preparing weekly and monthly reports for project meetings.
• Liaise with stakeholders to ensure timely submission of project and operational reports.
• Ensure document owners comply with established document control procedures.
• Support annual document reviews and maintain document governance standards.
• Manage staff onboarding and offboarding activities in accordance with established procedures.
• Maintain and update the DC3 staff list to ensure accuracy.
• Monitor staff compliance with mandatory training requirements.
• Support Project Managers/Project Directors during internal and external audits.
• Track, monitor, and ensure timely closure of audit findings and action items.
• Provide PMO administrative support, including asset administration and records management.
• Conduct annual asset verification and inventory checks.
• Coordinate with team leads to monitor and track service request (SR) status.
• Prepare and distribute monthly service request status reports.
• Assist in managing offsite staff welfare initiatives and activities.
• Coordinate meeting room bookings and logistics arrangements.
• Support the planning and execution of team events and engagement activities.

• Strong coordination and stakeholder management skills.
• Excellent organizational and time management abilities.
• Proficiency in report preparation and administrative support.
• Attention to detail in document control and compliance activities.
• Ability to manage multiple tasks and meet strict deadlines.
• Good communication and teamwork skills.

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