Administrative Assistant

Join a strong community where all we do is care-for the children and families we serve every day, as well as for our dedicated team members. Our people are our best asset. We listen and we know what you're looking for:

• You want benefits. We support you with a minimum 50% childcare discount, immediate access to benefits, innovative health programs, 401(k) company match, and much more.
• You want balance. We offer flexible schedules that work for you, no nights or weekends, the ability to bring your children to work with you, and paid time off.
• You want opportunity. We invest in your future with ongoing training, tuition reimbursement, credential assistance, and our unique Master Teacher Program.
• You want recognition. We provide a positive, fun workplace where employees are appreciated.

Provide administrative support to multiple senior vice presidents. Conduct research, prepare reports and presentations, respond to information requests, receive visitors, arrange conference calls, and schedule meetings. Prioritize responsibilities, work with minimal direction, and exercise sound judgment.

• Maintain regular, in-person attendance at the designated company site to support effective teamwork, collaboration, and supervision.
• Manage and maintain executive leaders’ calendars; plan, schedule, organize, and coordinate meetings, calls, and activities to prevent conflicts and ensure smooth execution.
• Coordinate travel arrangements, including air, hotel, and ground transportation, in accordance with company guidelines for executive leaders and, as directed, other visitors, vendors, witnesses, or senior leaders.
• Prepare accurate travel expense reports and coordinate weekly approval of executive leader expenses and corporate card charges, as directed.
• Prepare for meetings in advance, including coordinating visitor reception, meals, and refreshments.
• Sort and route digital mail to the appropriate recipients or departments.
• Perform general administrative duties accurately and within established deadlines, including data entry, photocopying, mailing, and filing.
• Answer and return all phone calls in a professional and timely manner.
• Coordinate administrative projects and activities as assigned by the leader; independently troubleshoot issues and manage each project from initiation through completion. Examples include annual department strategy meetings and strategic goal initiatives.
• Handle confidential and non-routine information and explain procedures and practices when necessary.
• Provide support to the Legal team, including but not limited to:
  • Prepare and maintain corporate records, including minutes, resolutions, bylaws, organizational documents, and subsidiary filings.
  • Maintain state company registrations and coordinate the submission of annual reports, business licenses, and related filings.
  • Request Certificates of Good Standing as needed.
  • Serve as a resource to Center Directors and District Managers, responding to questions involving policies with legal implications (e.g., interpreting custody paperwork, court orders, and regulatory documentation).
  • Assist with managing the Legal inbox and routing digital mail for the Legal department.
  • Assist with documenting and coding legal invoices.
  • Report new employment-related matters to the insurance carrier, open claims in the claims management system, and update information as needed.
  • Assist with collecting, organizing, and producing documents in response to subpoenas, discovery, and litigation-related requests.
  • Support communication and coordination with outside counsel, internal stakeholders, and insurance representatives.
  • Reconcile legal invoices.

• High school diploma or equivalent required.
• Associate or…