Scheduling Representative​/Medical Receptionist

What we're looking for:

As a Certified Community Behavioral Health Clinic, CNS Healthcare's mission is to serve the people of our communities. Our Customer Care Team is the face of CNS Healthcare. We are looking for someone who is willing to support co‑workers, teammates, and the people we serve as needed throughout the course of the day. The Scheduling Representative is an essential member of the customer care team.

They coordinate scheduling needs for the agency to ensure that individuals served are connected with providers and services.

The starting pay for this position is $14.88 - $17.50 hourly rate, and is based on non-discriminatory factors such as skills and experience.

As a member of our team, you will have an opportunity to make a meaningful impact on our community and the lives of the individuals that we serve. CNS Healthcare provides a robust total rewards program to support our team members and their loved ones. We've shared some highlights below, but you can visit the benefits guide posted on our careers page to learn more!

• Comprehensive medical insurance options
• Employer-paid benefits including dental, vision, life, and short-term disability insurance
• Retirement program with generous company default contribution and match
• Generous PTO program starting at 18 days annually
• 16 paid holidays, including 3 floating holidays
• Paid parental leave
• Student loan forgiveness eligibility, including Public Service Loan Forgiveness (PSLF), HRSA, and more

Please see below for a summary of job responsibilities and qualifications!

• Receive incoming telephone calls in a prompt, courteous, and professional manner
• Accurately assess the needs of incoming callers by verifying caller identity, the goal of the call, and to whom the call should be transferred to for quick resolution
• Appropriately determine the callers scheduling needs by reviewing the electronic health record system information
• Utilize the CNS Healthcare scheduling module to schedule appointments for persons served for providers and services
• Schedule transportation services for persons served as needed
• Monitor the scheduling voicemail and inbox to ensure proper follow-up and scheduling of any services
• Assist clinical staff by providing notifications of scheduling updates for individuals as appropriate including, but not limited to; transition protocols, authorizations, etc.
• Follow-up on assigned tasks including, but not limited to; missed appointment rescheduling, scheduling follow-up calls, etc.
• Review and update information in electronic health record system as needed
• Maintain knowledge and compliance with established policies and procedures, HIPAA standards, and other regulatory programs.
• Ensure that the CNS Healthcare customer care standards of service are applied to interactions with individuals served, guests, and staff
• Reference and maintain up-to-date relevant agency resources to ensure appropriate call handling including, but not limited to; calendars, office schedules, program directories, and team rosters
• Provide coverage and support of other customer care team functions as needed
• Performs other related duties as assigned

• High School Diploma or General Education Diploma (GED)
• A minimum of 1 year of experience in an office setting
• Passion for providing an unparalleled customer service experience in a dynamic and diverse work environment
• Proficiency in word processing, data entry, and telephone skills
• Ability to be forward thinking and take initiative to accomplish goals and objectives
• Ability to use discretion and judgment when handling matters of a sensitive or confidential nature
• Ability to work collaboratively and build positive working relationships
• Ability to contribute to an inclusive environment that recognizes the value and contributions of all persons regardless of race, ethnicity, national origin, gender, religion, age, marital status, sexual orientation, gender identity, or disability
• Valid and unrestricted Driver’s License
• Transportation or Automobile accessibility with current automobile/vehicle insurance meeting agency policy requirements