Personal Assistant Executive Team

Position: Personal Assistant the Executive Team
PA to the Executive Team

A local authority is looking for an experienced PA to the Executive Team to provide high-quality administrative and executive support to the Chief Executive and Strategic Directors.

The Role

You will provide a professional and confidential support service, including:

Managing diaries and appointments for the Chief Executive and Strategic Directors
Monitoring and managing emails and correspondence
Drafting letters, correspondence, reports and other documents
Organising meetings, events, visits and travel arrangements
Preparing presentations using Microsoft Power Point
Taking and producing accurate meeting minutes
Providing project office support for corporate projects
Acting as a key point of contact for Elected Members, MPs, employees, members of the public and external organisations
Supporting the preparation of Cabinet and Council reports
Assisting with Freedom of Information requests and complaints
Maintaining electronic filing systems and handling confidential information
Raising purchase orders and processing/approving payments where required
Providing administrative support to the Leader and Cabinet Members when required

About You

You will need:

Experience in a senior administrative, PA or executive support role
Experience managing diaries, correspondence and confidential information
Strong written and verbal communication skills
Excellent organisational skills and the ability to work to tight deadlines
Experience producing documents, reports and meeting minutes
Strong knowledge of Microsoft Word, Excel, PowerPoint and Teams
The ability to communicate professionally with senior leaders and a wide range of internal and external stakeholders
Excellent attention to detail, including proofreading and correcting documents
A professional, confident and highly organised approach
Knowledge or understanding of Local Government would be advantageous
A relevant qualification at Level 3 or equivalent