Office Administrative Assistant

Office Administrative Assistant - Nyon, Nyon, VD

We are assisting a global organization in their search for an experienced Office Manager/ Office Administrative Assistant to oversee the smooth running of their Nyon operations.

• General reception duties: answering phones and welcoming guests.
• Work in a team together with the other assistant.
• Oversee office administration and manage local resources.
• Support the General Management team based out of the Nyon office with internal meetings and conferences.
• Manage local invoices and company bills, scan and submit them for payment to the correct stakeholders.
• Organize daily or periodic office activities such as local lunch catering service for staff and visitors.
• Control inventory and ordering of office supplies and stationery, and maintain equipment like printers, coffee machines, laptops (in coordination with the IT team).
• Manage the office mail.
• Support and manage team diaries for the General Management team, including specific meetings, coordinating interviews (candidates' calendar and travel).
• Arrange travel for the team (including flights, accommodation, and car rentals) and related expense claims.
• Assist new joiners, mainly senior management, with car leasing, initial hotel accommodation, and car rental during their initial settling phase.

• Fluent in French and English.
• Swiss/EU nationality or clear eligibility for Swiss residence/work permit.