Office Coordinator

The Office Coordinator supports a busy manufacturing facility by managing daily administrative operations, with a strong focus on SAP order entry, transportation coordination, invoicing, and basic accounting support. This role plays a key part in preparing for upcoming SAP go-live dates by ensuring accurate data entry, smooth shipment processing, and efficient office workflows.

• Enter customer orders accurately into SAP and ensure all information is complete and up to date.
• Support transportation coordination by assisting with route settlement and documentation for outgoing shipments.
• Prepare and process customer invoices in a timely and accurate manner.
• Assist with basic accounts payable and accounts receivable activities as needed.
• Use Microsoft Excel to perform basic data entry, tracking, and reporting tasks.
• Communicate effectively through Outlook to coordinate with internal teams, customers, and transportation partners.
• Provide general administrative support to the General Manager to help the facility run smoothly.
• Maintain organized records and files related to orders, shipments, invoices, and other office documentation.
• Collaborate with colleagues in the office and manufacturing environment to support three primary customer accounts.
• Assist with other basic office duties as needed to support the overall operation.

• Recent, hands‑on experience working with SAP.
• At least a few years of administrative experience, ideally within a manufacturing environment.
• Proficiency as a basic Microsoft Excel user, including data entry and simple spreadsheets.
• Ability to communicate clearly and professionally via Microsoft Outlook.
• Strong attention to detail and accuracy in order entry, invoicing, and documentation.
• Organizational skills to manage multiple tasks and support daily office operations.
• Ability to work independently and as part of a team in a fast‑paced environment.

• Basic accounting knowledge, particularly related to accounts payable and accounts receivable, is helpful.
• Experience supporting transportation or logistics coordination is an advantage.
• Prior experience in a cubicle‑based office environment within a manufacturing facility is beneficial.
• Comfort working with multiple internal and external stakeholders, including major customer accounts.

This role is 100% in‑office at a manufacturing facility that services three primary customer accounts. The work schedule is Monday through Friday, with a flexible start time between 7:00 a.m. and 8:00 a.m. and an end time between 3:00 p.m. and 4:00 p.m., for a 40‑hour work week. The office setting is quieter and laid back, with a cubicle‑based layout. You will work closely with operations and transportation teams while using SAP and Microsoft Office tools throughout the day.

This is a Contract to Hire position based out of O'Fallon, IL.

The pay range for this position is $25.00 - $26.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job‑related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre‑tax and Roth post‑tax contributions available Life Insurance (Voluntary Life & AD&D for…