Project Management Administrator

## Project Management Administrator Apply:
IL, Oak Brook:
Full time:
Posted Yesterday:
JR101512

It's fun to work in a company where people truly BELIEVE in what they're doing!  We're committed to bringing passion and customer focus to the business.
** Position Summary
** Project Management Administrator provides administrative, operational, and project coordination support to ensure the successful execution of projects across the organization. This role serves as a key liaison between project teams, vendors, customers, and internal stakeholders, helping to maintain schedules, track deliverables, manage documentation, and support project reporting.  
*
* Duties and Responsibilities:

*
* • Project Management Administrator assists planning, coordinating, and tracking project activities.
• Maintain project schedules, timelines, and milestone trackers.
• Monitor project progress and follow up with team members regarding outstanding tasks and deliverables.
• Coordinate project meetings, prepare agendas, and record meeting minutes.
• Track action items and ensure timely completion.
• Manage calendars, schedule meetings, and coordinate travel arrangements as needed.
• Prepare correspondence, presentations, reports, and other project-related documents.
• Organize and maintain project files, records, contracts, and documentation.
• Process invoices, purchase orders, and project-related expenses
• Serve as a point of contact for internal departments, vendors, contractors, and customers.
• Facilitate communication between project stakeholders to ensure alignment and timely information sharing.
• Assist in preparing project status reports and executive summaries.
• Maintain project databases, logs, and reporting tools.
• Compile and distribute project progress reports, dashboards, and KPI summaries.
• Ensure project documentation is accurate, complete, and compliant with company standards.
• Support contract administration and document control processes.
• Assist with project budgeting and cost tracking.
• Monitor procurement activities and delivery schedules.
• Support risk management activities by tracking issues, risks, and mitigation plans.
• Help identify process improvements that enhance project execution and efficiency.
** Job Requirements
***
* Education and Experience:

*
* • High School diploma or GED required; associate degree in Business Administration or a related field preferred.
• Minimum of 2 years of administrative, clerical or general office experience preferred.
• Proficiency with Microsoft Office application, including Word, Excel, Outlook, Teams, and PowerPoint.
• Equivalent combination of education, training, and relevant experience may be considered.  
** Preferred Qualification
** s
• 2-5 years of administrative, project coordination, or project management support experience.
• Experience supporting large-scale operational, construction, transportation, logistics, industrial,or engineering projects preferred.  
** Essential

Qualifications:

*
* • Strong organizational and time management skills.
• Ability to work effectively in a fast-paced environment while maintaining accuracy and attention to detail.
• Demonstrated ability to communicate effectively, both verbally and in writing. Proficiency in Microsoft Office Suite, particularly Excel, Word, PowerPoint, Outlook, and Teams.
• Demonstrated ability to manage multiple projects, priorities, and deadlines concurrently.
• Ability to work independently while maintaining close coordination with project leadership.
• Professional demeanor with strong interpersonal and relationship-building skills.  
** Language

Skills:

*
* • Ability to read, write and speak English proficiently.
** Physical Demands**:
• While performing the duties of this job, the employee is regularly required to talk or…