Engineering Proposal Coordinator

Engineering Proposal Coordinator at HBK Engineering, LLC

This position is for an Engineering Proposal Coordinator responsible for managing proposal development activities, ensuring the security and integrity of proposal documentation, coordinating internal processes, and contributing to high-quality, compliant proposal submissions.

HBK Engineering, LLC is a fully licensed, professional engineering design firm headquartered in Chicago, IL with a staff approaching 700 individuals. HBK provides civil, environmental, structural, electrical, subsurface utility, construction support services and permitting facilitation. Since our founding in 1998, we have earned a reputation for delivering outstanding, accurate services in extremely time‑sensitive, multilayered environments. That "industry‑recognized" performance has propelled our expansion and the ability to provide engineering services in all 50 states.

With 25 offices nationwide, including concentrations in the Midwest and on the coasts, HBK brings together a dedicated team whose main focus is the design and protection of utilities and utility networks. We have successfully performed engineering work for a complete spectrum of utility infrastructure projects providing solutions and construction support from coast to coast in areas ranging from complex urban city centers, to rural greenfields, to limited access rights‑of‑way.

In July 2020, HBK Engineering was acquired by Quanta Services. Quanta Services provides infrastructure services for electric power, pipeline, and communications industries and employs over 50 000 people. Quanta’s focus on the utility industry and HBK’s focus on constructability in our designs has made our integration into the Quanta family of companies seamless.

A Proposal Coordinator at HBK Engineering is responsible for managing proposal development activities, managing security and integrity of all proposal documentation, coordinating the internal proposal process, and contributing to high‑quality, compliant proposal submissions.

The Proposal Coordinator will work closely with technical, commercial, and support teams to ensure that all internal and external client requirements are met from request through contract award. This position is also responsible for maintaining a library of proposal content and supporting documentation such as project references and staff resumes. This position will assist in developing, refining and maintaining adherence to the Company’s proposal development and tracking processes.

• Coordinate and develop assigned proposals end‑to‑end, including scheduling kick‑off meetings, developing proposal matrices, and coordinating deliverables.
• Coordinate activities performed by internal resources, such as legal review of terms and conditions, content generation by technical teams and ensure that proposal timelines are adhered to.
• Collaborate with internal subject matter experts and other departments to gather technical and commercial content for pre‑qualification packages, requests for information, letters of intent and proposals.
• Ensure proposal submissions align with client requirements and the company’s proposal standards.
• Collaborate with Commercial/Strategy team to monitor and report on engineering opportunities with key customers and maintain and update proposal statuses, key milestones, and outcomes in the CRM system for accurate reporting and pipeline visibility.
• Support both leadership and contributor roles on proposals, depending on the opportunity and team structure.
• Occasionally support other team members on larger or cross‑functional efforts.

• Develop and maintain a centralized library of proposal content, templates, and visuals for consistent and efficient reuse.
• Maintain and update supporting materials such as project profiles, resumes, and boilerplate sections to reflect the latest company experience and capabilities.
• Implement and manage file structures and documentation standards to ensure consistency and version control.

• Ensure adherence to the company's proposal development processes…