Physician Recruiting Coordinator

• Compensation: USD 55,000 - USD 60,000 - yearly

TVG-Medulla, LLC is a multi-site healthcare management organization, with an emphasis on providing managed services to chiropractic providers. Medulla provides managed services such as Sales & Marketing, Billing, IT, HR, and Finance to three chiropractic brands, operating under the names of Chiro One, Myo Core, and CORE Health Centers. Medulla is comprised of 830+ employees, with corporate headquarters in Oak Brook, IL and 150+ clinic locations in Illinois, Indiana, Wisconsin, Missouri, Kansas, Kentucky, West Virginia, Texas, Oregon, Washington, and Alaska.

We’re on a mission to build a network of exceptional teams who elevate treatment standards, empower people to reach their mobility goals, and make chiropractic care a cornerstone of community wellness. Our vision is to inspire and empower people in our communities to heal, live and function better.

We are seeking an organized, proactive, and detail-oriented Physician Recruiting Coordinator to support our physician recruiting efforts across multiple markets.

Working closely with the Director of Physician Recruitment, this individual will coordinate candidate interviews, clinic visits, hiring activities, student programs, and recruiting events while ensuring a positive and professional candidate experience.

The ideal candidate is an effective communicator who enjoys working with people, managing multiple priorities, and keeping recruiting processes organized and moving forward. This position requires collaboration with physician recruiting leadership, clinical operations, HR, training, credentialing, and marketing teams.

• Review applications, conduct preliminary candidate screenings, and coordinate next steps with the physician recruiting team.
• Schedule and coordinate virtual interviews, follow-up meetings, clinic shadows, and corporate visits for physician candidates.
• Serve as a primary point of contact for candidates throughout the interview and pre-employment process, ensuring timely communication and follow-up.
• Coordinate candidate travel arrangements, accommodations, itineraries, and reimbursement requests as needed.
• Maintain accurate candidate records, interview schedules, and recruiting activity within Smart Recruiters and other designated systems.
• Provide regular updates on candidate progress, interview outcomes, hiring timelines, and outstanding action items.
• Support the preparation and distribution of approved offer letters and related hiring documentation.
• Coordinate pre-employment activities, including background check initiation, onboarding paperwork, and new hire notifications.
• Partner with HR, training, clinical operations, and credentialing teams to ensure a smooth transition from accepted offer to start date.
• Track chiropractic licensing progress, credentialing requirements, and outstanding documentation, escalating potential delays as appropriate.
• Maintain recruiting reports, trackers, requisition information, and hiring records to support accurate reporting and operational efficiency.
• Identify opportunities to improve recruiting workflows, candidate communication, and administrative processes.

• Support relationships with chiropractic colleges, universities, student organizations, and professional associations.
• Coordinate student preceptorships, internships, scholarships, clinic shadows, and other educational programs.
• Track student applications, program documentation, evaluations, deadlines, and participation requirements.
• Assist with student ambassador programs, campus presentations, workshops, and networking opportunities.
• Maintain student contact lists, graduation information, and talent…