Fleet Maintenance Manager

Fleet Maintenance Manager – Job Description

The Fleet Maintenance Manager is responsible for overseeing the maintenance, repair, and safe operation of all company vehicles and equipment used in Landscaping Operations and Snow Removal. This role ensures that all our company mechanics are properly supported and also providing day to day management that ensures that all trucks, trailers, mowers, and other machinery are properly serviced, compliant with safety standards, and available to support daily field operations.

The Fleet Maintenance Manager plays a critical role in minimizing downtime, controlling costs, and extending the life of the company’s assets.

• Fleet Oversight
• Manage preventive maintenance schedules for trucks, trailers, and landscaping/snow removal equipment.
• Ensure all vehicles and equipment meet DOT, OSHA, and company safety standards.
• Track mileage, usage, and service intervals using fleet management software.
• Repairs & Service
• Diagnose mechanical issues and coordinate timely repairs (in-house or outsourced).
• Maintain accurate records of repairs, parts usage, and service history.
• Negotiate with vendors and service providers for cost-effective solutions.
• Inventory & Procurement
• Oversee inventory of spare parts, fluids, and tools.
• Recommend purchases of new vehicles/equipment based on operational needs.
• Monitor fuel usage and implement efficiency strategies.
• Compliance & Safety
• Ensure compliance with federal, state, and local regulations.
• Conduct regular inspections and safety audits of fleet assets.
• Train staff on proper vehicle and equipment operation.
• Budget & Reporting
• Develop and manage fleet maintenance budgets.
• Provide regular reports on fleet performance, costs, and downtime.
• Identify opportunities for cost savings and efficiency improvements.

• Proven minimum 3 years of experience as a manager in fleet management, automotive repair, or equipment maintenance (landscaping, snow removal or construction industry preferred).
• Strong knowledge of mechanical systems, hydraulics, and small engine repair.
• Familiarity with DOT regulations and OSHA safety standards.
• Excellent organizational and record-keeping skills.
• Ability to lead and train a team of mechanics or operators.
• Proficiency with fleet management software and Microsoft Office Suite.
• Valid driver’s license (CDL preferred).
• Bilingual English / Spanish strongly preferred.

• Problem-solving mindset with attention to detail.
• Strong communication and leadership skills.
• Ability to balance hands-on mechanical work with administrative responsibilities.
• Commitment to safety, sustainability, and operational efficiency.