Administrative Assistant

Job Details:

Job Location:

0101 St. Augustine Parish, Oak Harbor - Oak Harbor, WA 98277, Position Type:
Part Time, Salary Range: $21.00 - $25.00 Hourly, I. POSITION PURPOSE

Provides administrative services in support of the parish and its activities. This is a 30 hour a week position.

• A. Assures preparation of the weekly parish bulletin, flyers, and promotional materials for parish events.
• B. Maintains the Parish Staq parish management database.
• C. Maintains filing systems for the office.
• D. Maintains an inventory of office supplies and reorders as needed.
• E. Prepares letters, forms, and brochures and other correspondence for the office.
• F. Prepares and processes regular mail and bulk mailings.
• G. Maintains facilities calendar and accommodates requests for changes.
• H. Serves as receptionist and public relations representative between staff members, parishioners, vendors, and visitors.
• I. Assists those in need by providing appropriate referral sources.
• J. Maintains office supply inventory and reorders as needed.
• K. Coordinates volunteers.
• L. Performs other duties as assigned.

• Willingness and ability to support the mission of the church.
• Active member of a parish/faith community and in good standing with the Church.
• 2+ years of demonstrated experience in professional reception and administrative work.
• Strong organizational, critical thinking, and problem-solving skills.
• Strong verbal and written communication skills
• Proficiency with computer software (MS Word, MS Excel, Canva, etc.)
• Experience in database management
• Website & newsletter content creation, and communications expertise.
• Experience with interpersonal, communication and organizational skills.
• Ability to prioritize tasks and projects with strong time management skills.
• Regular and dependable attendance.
• Demonstrated ability to work with a variety of people, including multicultural communities.
• Possess emotional intelligence skills and ability to build trust with the pastor, parochial vicar, leadership team, fellow staff members, and parishioners.
• Maintains a level of confidentiality and professionalism with regards to work/church related issues.
• Parish or Catholic ministry experience a plus.

Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant’s skills and prior relevant experience, certain degrees and certifications.

• Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.