Capital Project Manager

Join our City of Oak Harbor team to help build a legacy of commitment to excellence in diversity, equity, and inclusion in our vibrant waterfront community.

The Capital Project Manager performs advanced project management responsibilities. Under the guidance of the City Engineer, this position plans, budgets, and schedules all aspects of more complex, and/or highly visible capital improvement and other City Funded/sponsored projects; administers consultant contracts; coordinates design reviews, environmental reviews, coordinates property and permit acquisition; coordinates building and contract awards; may oversee construction management teams; and monitors project closeouts.

Projects assigned at this level generally have City Administrator, Council, and/or significant public interest. Project budgets tend to be larger than most capital projects.

• Coordinates and/or attends planning meetings to determine objectives, program plan and projects scopes.
• Develops and negotiates schedules for design and construction, monitors and coordinates activities of contractors, consultants, committees, community organizations, and users during construction.
• Coordinates consultant selection process. Prepares negotiates and administers consultant agreements.
• Develops contract and project specifications and negotiates contracts for design and construction of projects.
• Coordinates review of design and construction work performed by consultants and contractors.
• Monitors and evaluates project construction and costs to ensure timely progress, and ensure compliance to specifications and budgetary restrictions.
• Reviews and clears for approval contractor payments.
• Prepares and processes change orders.
• Verifies accuracy of product and service invoices and project accounting.
• Coordinates project closeout and budget reconciliation and evaluation.
• Plans capital improvement and other City funded/sponsored projects by preparing necessary documents, providing description of project objectives, participant responsibilities, project description and project methodologies.
• Prepares reports, correspondence, advertisements, and official documents.
• Oversees the planning and development of citizen participation plans to inform and explain project objectives and answer questions from the public, media and other agencies.
• Performs other related duties of a comparable level/type as assigned.
• Provides technical support for negotiation of interagency or local agreements
• Prepares cost and scheduling analysis reports for multiple projects and acts as technical resource to others on project schedule and budget.
• Makes presentations to elected officials, community groups and general public on projects.
• Acts as project lead for assigned projects from conception to implementation.
• Assist in the development of the six-year CIP through various tasks including participation in the master planning of facilities, grant procurement, and project scoping and estimating of individual projects.
• Assists the CIP Group in the coordination, development and completion of the individual CIP projects within established performance measures.
• Represents CIP group on City service teams.

• Attend various workshops, continuing education, meetings, seminars, and conferences.
• Perform other duties and responsibilities as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Knowledge of multiple…