Executive Assistant, Global Snacking

Position Title:

Executive Assistant, Global Snacking

McCain Foods USA, Inc.

Oakbrook Terrace, IL, United States

Full‑time

General & Administration

Mid‑Senior level

As an Executive Assistant you will demonstrate exceptional organizational skills, discretion and confidentiality, and the ability to manage, organize, anticipate and plan activities supporting a senior executive role. You will thrive in a dynamic environment, be a strong communicator, and excel at managing competing priorities while using discretionary judgment with professionalism and efficiency. This hybrid role is based out of our Oakbrook Terrace, Illinois corporate office.

• Calendar & Inbox Management: Prioritize and manage the senior executive’s calendar and/or email. Anticipate needs and ensure the schedule is optimized for efficiency and productivity. Collaborate cross‑functionally with business functions and global resources to drive alignment and execution.
• Meeting Support: Schedule appointments, draft agendas, take minutes, prepare meeting materials and follow up on action items.
• Priority Management: Address a wide range of high‑volume and sensitive priorities, questions, and issues from internal staff and external stakeholders.
• Key Deliverables & Deadlines Tracking: Monitor deliverables and deadlines for the department, set reminders, and block time for task completion.
• Travel & Expenses: Coordinate, book and manage complex travel arrangements and expense claims.
• Meeting & Event Coordination: Assist with video conferencing, meeting logistics, catering arrangements and programming for events such as Quarterly Business Reviews, annual strategy sessions and leadership off‑sites.
• Office Efficiency: Suggest improvements, write procedures, reformat documents, and manage supplies.
• Onboarding: Assist with onboarding new team members, activities, scheduling and overall experience.
• Other Duties: Complete all other duties as assigned, including personal support when necessary to optimize time and efficiency.

• Strong team player capable of actively collaborating and contributing to team goals.
• Organized and adaptive; able to plan, anticipate needs, and manage changing priorities.
• Independent judgment, discretion and confidentiality in executing tasks and projects.
• Openness to assist with errands and tasks outside the office environment.
• Detail‑oriented mindset to ensure quality and accuracy in all tasks.
• Proficiency in Microsoft Office Suite (Outlook, Teams, SharePoint, Excel, Word, PowerPoint) and calendar management tools; experience with Concur or similar expense systems is a plus.
• Professionalism in handling protected and confidential information.
• Strong verbal and written communication skills, interacting professionally with stakeholders at all levels.
• Good problem‑solving skills to proactively manage competing demands and overcome obstacles.

Minimum 3 years of experience as an Executive Assistant or similar role, supporting senior‑level executives in a fast‑paced, multi‑matrix environment. An equivalent combination of education and experience may be considered.

$52,600.00 – $70,200.00 USD annually (target range; final compensation determined by experience, skills, education and other factors).

At McCain we focus on employee safety and well‑being. Benefits include health coverage (medical, dental, vision, prescription drug), retirement savings benefits, and leave support including medical, family and bereavement. Additional well‑being programs include vacation and holidays, company‑supported volunteering time and mental health resources. Coverage varies by location, level and role; further details available during the application process.

McCain Foods is an equal opportunity employer. As a global family‑owned company, we strive to be the employer of choice in the diverse communities where we live and work. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, veteran status, disability or any other protected characteristic under applicable law.

McCain is an accessible employer. If you require accommodations throughout the recruitment process, please let us know and we will work with you to find appropriate solutions.

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