Executive Assistant & Business Administrator

Executive Support Meets Business Administration!

Outdoor Network is seeking an experienced, highly organized, and resourceful Executive Assistant & Business Administrator to provide high-level executive support and business administrative coordination for our Executive Leadership team in Oakland Park, Florida.

This position goes beyond the responsibilities of a traditional Executive Assistant. In addition to managing executive schedules, meetings, travel, and correspondence, this individual will play an important role in coordinating business administrative functions, including commercial leases, contracts, property documentation, vendor relationships, renewals, business records, and special projects across our growing, multi-location organization.

We're looking for someone who combines the professionalism, discretion, and organizational skills of an experienced Executive Assistant with the independence, problem-solving abilities, and follow-through needed to manage complex administrative responsibilities.

The ideal candidate is someone who can receive a request from executive leadership, determine what needs to happen, coordinate with the appropriate individuals, track deadlines, organize documentation, and ensure the matter is handled accurately and efficiently from start to finish.

This position requires strong attention to detail, excellent communication skills, sound judgment, and the ability to manage multiple priorities while working closely with executives, department leaders, vendors, and outside business partners.

• Provide high-level administrative and organizational support to members of the Executive Leadership team.
• Manage executive calendars, appointments, meetings, deadlines, and scheduling priorities.
• Coordinate internal and external meetings involving executives, department leaders, vendors, and business partners.
• Arrange executive travel, including flights, hotels, transportation, itineraries, and scheduling adjustments.
• Prepare professional correspondence, presentations, reports, meeting agendas, and supporting documentation.
• Attend meetings as needed, take notes, document action items, and coordinate follow-up.
• Assist executives with tracking priorities, commitments, outstanding items, and important deadlines.
• Review incoming communications and identify matters requiring executive attention.
• Serve as a professional point of contact on behalf of executive leadership when appropriate.
• Anticipate administrative needs and proactively help keep executive priorities organized and moving forward.
• Handle confidential business, financial, and employee information with professionalism and discretion.

• Provide administrative support for ongoing business operations and executive initiatives.
• Coordinate important administrative matters across multiple company locations and departments.
• Maintain organized records involving company agreements, contracts, leases, vendors, properties, and other business activities.
• Track important dates, renewals, expirations, notices, and administrative deadlines.
• Gather information, prepare documentation, obtain approvals, and coordinate necessary follow‑up.
• Communicate with internal departments and outside parties to ensure administrative matters are addressed.
• Maintain spreadsheets, trackers, reports, and other tools used to organize business activities.
• Research information and compile supporting materials for executive leadership.
• Assist with coordinating administrative requirements involving new, existing, or changing company locations.
• Take ownership of assigned administrative responsibilities and follow them through completion.
• Identify…