Billing Specialist

Gallagher Recruiting LLC provided pay range

This range is provided by Gallagher Recruiting LLC. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$38.00/hr - $46.00/hr

Direct message the job poster from Gallagher Recruiting LLC

Are you a numbers‑savvy, detail‑obsessed professional who loves bringing order to chaos? We’re a highly regarded, plaintiff‑side real estate litigation firm in Oakland (with a second office in Southern California) and we’re growing fast. Our team is tight‑knit, supportive, and genuinely fun to work with — people regularly say this is the best culture they’ve ever experienced in law (or anywhere, really!).

We’re searching for a Billing Specialist to own the full billing, trust accounting, and collections process in our Oakland office. This is a true “wear multiple hats” role where your work directly supports our attorneys and keeps everything running smoothly.

• Review and polish time entries daily (working directly with attorneys)
• Generate, edit, and finalize weekly pre‑bills and invoices in Clio Manage
• Handle trust accounting, retainer applications, and payment processing (Law Pay)
• Manage A/R, follow up on overdue invoices, and prepare reports in Quick Books
• Reconcile everything month‑end and assist with client billing inquiries
• Be the go‑to person to keep our billing clean, compliant, and on time

• 3–5 years of billing, bookkeeping, or accounting experience (law firm is great, but NOT required — we’re very open to sharp candidates from professional services, tech, or any detail‑heavy industry)
• Strong skills (or quick learner) in Clio Manage, Quick Books Online, and Law Pay — or very similar platforms
• Comfort with trust accounting rules is a plus (we’ll train the right person on CA specifics)
• Rock‑solid organization, communication, and follow‑through
• A proactive, no‑ego attitude and a sense of humor

• $38–$46 per hour (full‑time, onsite in Oakland with some flexibility after onboarding)
• Full health, dental, and vision coverage
• 401(k) with employer match
• Onsite gym + other great perks
• Generous PTO and paid holidays
• An actual amazing culture — collaborative, zero drama, and people who truly care about each other and the work we do

If you’re someone who gets a kick out of making complex billing look easy, loves being part of a winning team, and wants to work somewhere that values you as a whole person… let’s talk!

DM me or send your resume to victoria@vi — happy to answer any questions. Confidential search — firm name revealed only to qualified candidates.

Associate

Full‑time

Finance

Law Practice