Accounts Payable Specialist ; Temporary Position - District Office

Accounts Payable Specialist I (Temporary Position) - District Office

Under supervision, the Accounts Payable Specialist performs a variety of tasks related to processing and generating payments to vendors, contractors and consultants for the District’s goods and services. The Accounts Payable Specialist reviews, researches, updates and maintains records of all accounts payable transactions.

• Receives and reviews and reconciles invoices and purchase orders for payment, ensuring goods received before payment.
• Reviews, analyzes and matches invoices and contracts with purchase order pricing, captures refunds or adjustments, posts credits or changes to proper District accounts.
• Coordinates with colleges, vendors, consultants and departments to manage and resolve invoice inconsistencies regarding budget information, charges, coding.
• Examines travel claims for completeness and accuracy, processes claims for payment.
• Reviews, approves and enters data for various transactions processed into the automated system, organizes records, updates purchasing database.
• Provides guidance to college and District employees on completion of various Accounts Payable related documentation including requisition and budget transfer forms.
• Records, verifies, updates and maintains the District’s automated inventory system for capital equipment.
• Works with Receiving Department, Business Officers and other District personnel to assure accurate inventory base.
• Assists with preparation of periodic recommendations to the Board of Trustees for disposal or deletion of items from the inventory of capital equipment.
• Prepares various Accounts Payable related reports and develops and tracks accounts payable documents and correspondence.
• Performs other related duties as required.

• Three years of experience performing accounts payable duties, or an equivalent combination of training and experience.
• Understanding of, sensitivity to and respect for diverse backgrounds of Peralta Colleges’ students, faculty, staff and community.

• Experience performing accounts payable transactions using People Soft.
• Ability to accurately identify and resolve inconsistencies in orders or invoice charges.
• Knowledge of business office practices, clerical accounting procedures; arithmetic, filing and record-keeping methods; telephone etiquette; operation of PCs and office machines.
• Ability to process accounting transactions and reports with accuracy and timeliness.
• Excellent written and verbal communication skills.

Documents required: current resume, copies of supporting credentials, transcripts from accredited institutions. Transcripts must include degree awarded and confer date.

• Required for all employees:
  Tuberculosis examination, fingerprinting within ten working days, immigration verification.

Mission Statement:
The Peralta Community College District is a collaborative of colleges advancing social and economic transformation for students and the community through quality education, rooted in equity, social justice, environmental sustainability, and partnerships.