Payroll Specialist - North America

Oakland, CA, US

Finance

Finance

Full-Time

At Gensler, we design for people. We leverage our global perspective and local presence to innovate at every scale. We’re not just designers. We’re tinkerers, craftspeople, visionaries, innovators, and thought leaders. Fueled by passion and entrepreneurial spirit, our people bring new ideas to solve the world’s most challenging problems, like designing a more resilient, inclusive, and equitable future for our communities and cities.

Our people-centered, “People First” culture and “One Firm-Firm” motto promotes integrated teams that unite to shape the future of cities. Gensler’s vision is to “Create a Better World through the Power of Design,” and we do that by our deep commitment to our clients and by fostering a collaborative, diverse, and inclusive environment that enables our people to create impactful solutions together.

We are seeking an extremely reliable individual to ensure Gensler’s payroll process is executed flawlessly and will scale with the growth of our business. This is an amazing opportunity to be a key contributor to Gensler's Global Payroll team. This role reports to the Payroll Supervisor, NA.

The Payroll Specialist will own end to end USA payroll process including tax, statutory and journal entries. Supporting on Canadian payroll processing and payroll tax matters. You will have the opportunity to drive significant change in payroll processing for our dynamic business. Our ideal candidate needs to have the ability to work independently, plan, prioritize, think outside of the box, and have a positive attitude to embrace change.

• Prepare and process USA and Canadian payroll in an efficient and accurate manner including meeting the required deadlines.
• Keep abreast of USA payroll related issues consistent with the local statutory and tax rules and legislation.
• Assist to manage Record of Employment, Canada.
• Conduct consistent audits on US and Canadian payroll, employee payroll records, employee payroll tax records and all other payroll records to ensure accuracy and compliance with both statutory and tax regulations.
• Manage US payroll processes including off-cycle payment, one-time payment and LOA payment.
• Manage termination checklist daily and process the final pay based on State Law.
• Support US payroll tax analysis and quarterly adjustments.
• Run and process weekly manual timecard report, calculate and process any timecard adjustments needed, update and maintain time and attendance system to ensure accuracy of records.
• Communicate and collaborate closely with Human Resources for all employee data and compensation related matters.
• Liaise with third party payroll vendors to ensure payroll processing accurately reflects company specific pay policies.
• Ensure appropriate documentation for operational process and procedures are in place and adhered to as part of operations.
• Maintain and update payroll system and timekeeping system to keep records current and ensure the systems are communicating correctly - Canada.
• Work closely with team and supervisor on day-to-day operations.
• Manage regular preparation of relevant management reports, including weekly, monthly, quarterly, and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.).
• Provide payroll orientation to new hires.
• Prepare and submit Certified Payroll reports according to the local jurisdiction requirements.
• Support internal and external audits, domestic and international.
• Support the supervisor and manager with tasks as needed.

• Bachelor's Degree or equivalent work experience required.
• 3+ years of relevant working experience in North America payroll or International…