Accounts Payable Specialist

Description

We are looking for an Accounts Payable Specialist to join a detail-oriented services organization in Oakland, California. This contract-to-permanent opportunity is ideal for someone who brings strong full-cycle AP experience, sound accounting judgment, and the ability to thrive in a fast-paced office environment. The position plays an important role in maintaining accurate financial records, supporting project-related cost tracking, and ensuring vendors are paid correctly and on schedule.

This position is based onsite in Oakland.

Responsibilities:

- Manage the complete accounts payable cycle, from invoice receipt through final payment, while maintaining accuracy and timeliness.

- Examine vendor and consultant invoices for proper authorization, correct coding, contract alignment, and appropriate project cost distribution.

- Investigate and resolve billing discrepancies by coordinating with internal teams and external vendors to ensure clean and accurate records.

- Prepare and process payment batches, including check runs and electronic payments, in accordance with company procedures and deadlines.

- Reconcile vendor statements and maintain up-to-date account balances by addressing outstanding items promptly.

- Maintain vendor files, including tax documentation and insurance records, to support compliance and audit readiness.

- Assist with year-end reporting requirements, including the preparation of 1099-related documentation and supporting records.

- Contribute to month-end and year-end close activities, including AP reporting, account support, and project accounting coordination.

- Organize accounts payable files and monitor shared accounting communications to ensure documentation is complete and accessible.

Requirements

- At least 3 years of accounts payable experience, including responsibility for full-cycle invoice processing and payment support.

- Associate's or bachelor's degree in Accounting, Finance, or a related discipline preferred; equivalent practical experience will also be considered.

- Solid understanding of accounting principles, accounts payable workflows, and internal control practices.

- Proficiency with Microsoft Excel and accounting software used for invoice management, payment processing, and recordkeeping.

- Experience with accounting platforms.

- Background in architecture, engineering, construction, or services environments is preferred.

- Familiarity with project accounting and job-cost allocation is preferred.

- Strong attention to detail, sound problem-solving ability, and the capacity to manage priorities independently while maintaining confidentiality.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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