Executive Assistant I​/Onsite​/Oakland, CA

Job Overview

Exciting Executive Assistant opportunity with an established firm.

Contract Duration: 6+ Months

This is fully onsite in either San Francisco or Oakland offices

Job Title:

Executive Assistant I

The Executive Assistant will be responsible for providing high-level administrative support for a Vice President. The role will perform advanced, diversified and confidential duties that may be administrative or project-based in nature. Work requires broad and comprehensive experience and skills, and a thorough knowledge of organization policies and practices.

• Professional approach, good judgment, creative problem-solver. Possessing the personal drive and commitment to implement innovative solutions.
• Strong organizational, problem-solving, and analytical skills.
• Ability to maintain confidentiality in a variety of matters.
• Time management with an ability to prioritize tasks; able to multi-task and to manage priorities and workflow.
• Ability to accurately prepare and maintain records, files, and reports.
>1+ years of experience w/High School

• Excellent written and verbal communication skills.
• Proficient in Microsoft Office applications.

• Provides day-to-day administrative support for items such as calendar maintenance, meeting scheduling, travel, etc.
• Prepares or coordinates the preparation of correspondence, forms, reports, presentation materials and other written communications.
• Maintains agendas and tracks completion of agenda items.
• Opens, reads, sorts, and analyzes incoming emails, memos, and submissions and distributes them to the appropriate party.
• Provides a bridge for smooth communication between internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
• Tracks and coordinates with staff to ensure completion of all action items for the Executive.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Executive, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Works closely and effectively with the Executive to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Prioritizes and manages multiple projects simultaneously, and addresses issues in a timely manner.
• Provides support to team and leaders
• Assists with daily activities and special projects
• Shares status updates to leaders by implementing, gathering, and reporting on team and project based metrics

This list is not all-inclusive and you are expected to perform other duties as requested or assigned.