Legal Processing Assistant - Probationary
Job in
Oakland, Alameda County, California, 94616, USA
Listing for:
Gamma Phi Omega International
Full Time
position
Listed on 2026-01-01
Job specializations:
-
Administrative/Clerical
Clerical, Data Entry
Job Description & How to Apply Below
Salary Range
$27.48 - $32.73
Job DescriptionDo you have exceptional customer services skills? Are you detail-orientated and organized? Are you looking for a job with growth and opportunity? If so, this position is perfect for you!
The Superior Court of California, County of Alameda is accepting applications for the position of Legal Processing Assistant - Probationary. Under general supervision, the Legal Processing Assistant Probationary receives, examines, prepares, files, processes and maintains a variety of legal documents; assists the public in person and over the telephone; verifies, enters, and retrieves information from automated and manual record keeping systems;
and performs other related duties as assigned.
This is the entry-level class in the Legal Processing Assistant series. Assignments are rotated and employees must demonstrate proficiency in more than one activity (files, data input, public counter, new filings, etc.) of the court prior to progression to the next level of Legal Processing Assistant. Legal Processing Assistants are distinguished from courtroom clerks in that the latter perform clerical activities exclusively within a courtroom setting.
A new eligibility list will be established to fill Legal Processing Assistant – Probationary vacancies at various court locations. Legal Processing Assistants may be assigned or reassigned to various locations within the County and work between the hours of 8:00 a.m. to 6:00 p.m., as determined by the business needs of the Court.
Example of DutiesReceives and examines legal documents for sufficiency of information, conformity, jurisdiction, completeness, timeliness, and required supporting documentation; returns unacceptable documents, noting discrepancies and reasons for rejection; affixes seals and stamps to endorse, to certify or to file documents.Provides effective customer service and assists the public, court staff and other agencies at the counter, via the Court's website and by phone; provides procedural information regarding status of legal cases; accepts bail money; answers inquiries and explains legal filing processes and procedures, use of court forms, and basic rules of court; explains fees and fines; assists individuals in locating material and information;
and accepts routine filings.Verifies, enters, retrieves, corrects and updates information in manual and/or automated record keeping systems; posts payments for citations; and makes docket entries on current and old cases.Prepares document files; assigns identification codes; files a variety of legal documents and related case materials; lifts and carries a variety of legal materials and/or a box weighing up to 15 pounds; retrieves files and information from files; searches for missing files; copies materials requested from files and sends to appropriate party; prepares and uses indexes to locate materials; follows procedures for updating and/or purging files;
delivers files and documents to court or appropriate party; prepares materials for mailing, scanning or imaging; and scans or images documents.Computes, receives, receipts and records payment of fines and fees; reviews, posts, adjusts and balances daily registers and financial records; compiles numerical counts and routine statistical data to provide input for reports; counts, balances and checks daily cash with receipts.Prepares court calendars coordinating arrangements with various departments and attorneys; prepares notices of hearings, court appearances or petitions; coordinates the flow of documents necessary for court assignments; assembles docket sheets; and enters actions from minute sheets into appropriate records.Types and prepares a variety of materials such as abstracts, judgments, clerk's transcripts, declarations, notices, letters, and other legal documents into finished form; and composes letters in response to request for general information.Performs other related duties as assigned.Minimum QualificationsEducation:
- An educational level equivalent to a high school diploma or G.E.D.
Experience:
- Two years of full-time work experience in a business environment, including clerical duties, providing…
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