Facilities Operations Clerk

Scion Staffing has been engaged to conduct a search for a Facilities Operations Clerk/Receptionist for a mission-driven professional organization that supports collaborative, community-focused work. This is a full-time onsite position based at their Oakland, CA headquarters near Lake Merritt.

POSITION OVERVIEW

This role provides essential operational and front-desk support to ensure smooth daily functioning across the organization. The Facilities Operations Clerk/Receptionist will serve as a reliable team resource, rotating between core office operations assignments and reception coverage as needed. This position is ideal for a detail-oriented, adaptable professional who enjoys supporting staff, coordinating logistics, and contributing to an organized and welcoming office environment.

PERKS

• Inclusive, team-oriented culture that values collaboration and mutual support
• Opportunity to learn multiple operational functions and grow professionally
• Competitive compensation with comprehensive benefits
• Wellness-focused environment with supportive leadership
• Paid time off, organizational holidays, and retirement plan participation

RESPONSIBILITIES

• Provide rotating operational support across office facilitation, materials coordination, reproduction, and inventory tasks
• Assist with mail processing, supply restocking, vendor deliveries, and office setups or moves
• Operate printing, mailing, and related office equipment to support organizational needs
• Respond to internal materials requests and update inventory records
• Serve as reception backup by greeting visitors, answering calls, managing email inboxes, and supporting front-desk protocols
• Provide backup administrative support to field staff, including printing, scheduling, ordering materials, and assisting with special projects

QUALIFICATIONS

• Experience in office operations, administration, customer service, or front-desk support
• Strong communication, organization, and time-management abilities
• Ability to learn new systems quickly and maintain accuracy in recordkeeping
• Comfort working in a fast-paced environment and coordinating multiple tasks
• Ability to engage with staff, visitors, and vendors with professionalism and inclusivity

COMPENSATION AND BENEFITS

The annual salary for this role is $70,000 - $75,000 (compensation for this role is aligned with experience). The organization offers a comprehensive benefits package that includes medical coverage, wellness resources, paid time off, retirement plan participation, and additional employee support programs. The team fosters an inclusive and supportive workplace that values work-life balance and encourages professional growth.

ABOUT OUR SEARCH FIRM

Scion Staffing is a national award-winning staffing firm! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals with amazing career opportunities. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire recruiting, interim leadership placement, and temporary professional staffing. We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America.

Additionally, Scion has been recognized as a Clearly Rated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm can also be found online.

Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.

For opportunities located in a region that have enacted fair chance, arrest or conviction-based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.