Accounting & Compliance Coordinator

Habitat for Humanity East Bay/Silicon Valley

Location: Hybrid / Oakland, CA, USA
job type: Permanent / Full-time
Sector and subsector: Accounting & Finance | Accounts Receivable
Hourly Salary Range:from $ 37.50 to $ 40.86

Habitat for Humanity East Bay/Silicon Valley (Habitat) is seeking an Accounting and Compliance Coordinator. The Accounting and Compliance Coordinator (ACC) will support the Accounting Manager in overseeing all financial, contract, and prevailing wage compliance activities, as they are related to the construction process, within the Finance organization. The ACC will review, process, and assist in coding all construction-related invoices prior to invoice approval, including credit card transactions.

The ACC will act as the liaison with sub-contractors and our outside prevailing wage consultant to ensure that our sub-contractors comply with prevailing wage regulations, before the release of funds to the sub-contractor.

Essential Duties and Responsibilities

• Recover Proof of Delivery tags and receipts from field staff
• Enable field staff to approve invoices (either by signature, POD, email, receipt)
• When dealing with a contract, ensure contract documents are current and project % completion match the invoice
• Code invoice and attach supporting paperwork
• Prepare invoices for VP, Construction for final department approval
• Process invoices for payment after determining that sub-contractor is in compliance.
• Prepare receivables for deposit
• Maintain vendor list. Update credit status, authorized purchasers, and contacts as needed
• Monitor and collect shipping tags for inclusion with invoice approvals

E Contract Administration

• Prepare contract packages (contract, scope, sum generation, local compliance, cover letter, internal forms, bid/proposal) and monitor for completion to ratification. (interim assignment until absorbed by new Purchasing Agent)
• Ensure contractor’s insurance, business license, and W9 are on file and current
• Confirm with the outside consultant that compliance documents are received.
• Track and record all pre-liens for the appropriate contractor or vendor.
• Prepare change orders and monitor to complete execution.

Budget Management

• Enter all transactions into CCR Database and review with the Construction staff

Inventory and Gifts in Kind

• Track, appraise المت and record all Construction Department originated GIK’s
• Monitor and record warehouse inventory activity provided by Site Superintend sanit and Purchasing.
• Prepare yearly warehouse inventory and valuation with input from others.
• Upon receipt of GIK inventory from Development, calculate GIK construction values for Finance.

Qualifications & Experience

• Minimum 3 years of accounting experience in related duties, preferably in a growing small to mid-size real estate or construction business.
• Possess excellent interpersonal skills and excellent skills in problem resolution, initiative, prioritizing, Defaults implementing process enhancements, while handling confidential and sensitive information

To be successful as a member of the Habitat team, you will also:

• Have a passion for the Habitat mission and a strong desire to impact a growing non‑profit organization
• Be an innovative and creative thinker, not afraid to try something new and inspire others to do so
• Have a very high level inc of personal and professional integrity and trustworthiness
• Have a strong work ethic and require minimal direction
• Work well independently as well as part of a team
• Thrive in a fast‑paced and fun environment

Knowledge, Skills, and Abilities:

• Organized, methodical, àti detail-oriented, and analytical
• Mastery in Microsoft Excel
• Experience with computerized accounting systems, i.e., Sage or equivalent
• Knowledge of construction lien processing preferred
• Proficient with MS Outlook, Word, Project and Access

Working Environment/Minimum

Physical Requirements:

• Primarily office work, сиф repetitive motion associate with computer and office work. This position will be required to work from the office at least 3 days a week.

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