Procurement & Contracts Supervisor

DESCRIPTION

The Alameda County General Services Agency (GSA) delivers a host of logistical support services to County agencies and partners, ranging from facilities and fleet maintenance to energy, environmental management, capital project management, procurement, clean commute, and recycling programs. The GSA Community strives not only to provide these services, but also to facilitate collaborative and innovative approaches within its efforts. While the community largely focuses on support services for Alameda County departments and other public agencies, the work has a direct impact on the communities.

GSA builds structures such as libraries and youth centers that transform communities, provides opportunities for local businesses, and works toward ensuring that County practices minimize negative environmental impacts. GSA employees take great pride in their work and strive to provide the highest-quality service.

For more information about the agency, please visit:
County of Alameda, General Services Agency.

Under general direction to supervise the work of a team of Procurement & Contracts staff; organize, direct and assign a variety of purchasing duties; monitor formal bidding processes and activities; oversee and administer the County’s contracts for goods and services; and to perform other related work as required.

For detailed information about the classification, please visit:
Procurement and Contracts Supervisor (#0175).

• The equivalent of two years as a Procurement & Contracts Specialist II in the Alameda County classified service.
• Completion of the Alameda County Management Academy “Management & Supervision Certificate Program” may substitute for six (6) months of the required qualifying experience.

• The equivalent of six years of full‑time experience as a journey level Procurement professional. (A Bachelor's degree in Business Administration, Public Administration or a related field from an accredited college or university may be substituted for four years of the required experience.)

• Possession of a CPM (Certified Purchasing Manager), CPPO (Certified Public Purchasing Officer) or CPSM (Certified Professional in Supply Management) is desirable.

NOTE:

The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

• Effective business practices.
• Laws of contract and sales as applied to purchasing transactions, such as knowledge of the Uniform Commercial Code.
• Characteristics of the materials, supplies, and services used by large public agencies.
• Organizational management and familiarity with the procurement of different kinds of materials, supplies and services used by large public agencies.
• Principles and practices of purchasing for a public agency.
• Practices and methods of purchasing by specification and competitive bidding.
• Computer skills such as Microsoft Word, Excel, PowerPoint, Outlook, touch‑typing and Internet searches.

• Supervise, manage, mentor, train, and evaluate staff.
• Plan, organize and prioritize.
• Handle a wide variety of purchasing and supervisory tasks as may be assigned.
• Train staff to conduct complex value/cost analysis and negotiate purchasing contracts.
• Prepare and/or analyze complicated (e.g. highly technical or unusual) product specifications and complex, substantive contracts and requisitions.
• Train staff to analyze past purchasing practices, methods, and procedures and recommend new procedures.
• Accept increasing responsibility and demonstrate ability to develop on the job.
• Gather and analyze data.
• Reason logically, draw valid conclusions, and make appropriate recommendations.
• Participate effectively in conferences and individual interviews and speak effectively in public.
• Establish and maintain effective working relationships with others and gain their respect and confidence.
• Train staff to analyze and evaluate commodities of competitive bidders from vendors' descriptions or samples and award bids and contracts in accordance with established policy and law.
• Train staff to prepare accurate and concise product specifications.
• Work…