Bret Harte Assistant Coordinator

Job Details:

Job Location:

Bret Harte - Oakland, CA 94602, Position Type:
Full Time, Education Level: High School, Salary Range: $27.00 - $32.00 Hourly, Job Category:
Education

Oakland Leaf was founded in 2001 by a collective of East Oakland educators intent on empowering youth voice. For more than 25 years, Oakland Leaf has evolved into a highly regarded leader in youth development and out-of-school time learning. We facilitate culturally relevant expanded learning programming for approximately 1,300 K–12 East Oakland students through seven after school programs at public elementary and middle schools, one paid internship program for high school students, and two 5-week summer camps.

Our programming emphasizes social and emotional learning, creative expression, critical thinking, leadership development, social justice, and college and career readiness grounded in our core values of Love in Action, Cultivation, Community, Youth Voice, and Critical Thinking.

The Assistant Coordinator is the operational right hand of the Site Coordinator/Manager by keeping daily site operations running smoothly, ensuring documentation is accurate, and stepping into the lead role when the site coordinator is unavailable. This is a hands‑on, highly visible role at the heart of Oakland Leaf's expanded learning sites.

The Assistant Coordinator owns real operational responsibilities from attendance tracking and ADA documentation to staff scheduling support and student safety and is expected to bring initiative, reliability, and genuine care for students and staff to every day of the program. The right person for this role is someone who is organized, calm under pressure, good with people, and deeply committed to the young people they serve.

For someone who is early in their career in youth development or education and wants to build their skills in program operations, staff support, and site leadership, this is a meaningful opportunity to learn the full scope of expanded learning program management from the inside with real responsibility and a clear pathway for growth within Oakland Leaf.

• Support the Site Coordinator/Manager in the smooth execution of daily program operations including student transitions, activity scheduling, space setup and breakdown, snack coordination, and daily logistics
• Maintain an organized, safe, and welcoming program environment for students and staff throughout the program day
• Monitor student supervision ratios at all times ensuring students are accounted for and staff are appropriately positioned across all program spaces
• Assist with family communication at pickup and drop‑off including greeting families warmly, relaying important program information, and directing family concerns to the Site Coordinator/Manager.
• Step in as acting site lead when the Site Coordinator/Manager is unavailable including managing the full scope of site operations with confidence and continuity until leadership returns

• Own daily attendance tracking at the site ensuring attendance is taken accurately at the start of each program session and updated throughout the day as students arrive and depart
• Maintain attendance documentation in compliance with CDE requirements including completing daily sign‑in sheets, digital attendance records, and any required backup documentation accurately and on time
• Alert the Site Coordinator/Manager to attendance discrepancies, missing students, or documentation gaps as soon as they are identified, never leaving an attendance issue unresolved at the end of the day
• Support end‑of‑day attendance reconciliation ensuring all records are complete,…