SharePoint Information Architecture & Content Remediation Specialist

****** ONLY FOR CANDIDATES LOCAL TO BAY AREA, CA*****

Title:

SharePoint Information Architecture & Content Remediation Specialist

Location:

Oakland, CA (Hybrid)

Rate: 60 to 65 hourly on 1099

We are seeking an experienced SharePoint Information Architecture & Content Remediation Specialist to assess, restructure, and improve existing SharePoint Online environments.

The primary focus of this role is content organization, information architecture, permissions remediation, metadata and classification, and data integrity across existing SharePoint sites containing large volumes of content, deeply nested folder structures, inconsistent organizational patterns, and complex or broken permissions.

This is not a SharePoint tenant administration role. The specialist will operate with Site Collection Administrator (SCA) access and will focus on improvements that can be designed and implemented within the SharePoint site and content layers.

Power Platform will be used selectively to assist with analysis, remediation, validation, and sustainable business processes.

• Assess existing SharePoint sites, document libraries, folder structures, metadata, permissions, and content organization.
• Analyze large and complex SharePoint content structures to identify patterns, inconsistencies, and opportunities for improvement.
• Identify deeply nested folder structures, redundant organizational layers, inconsistent naming, duplicate structures, and other information architecture issues.
• Assess how business users currently organize, locate, access, and manage information.
• Distinguish legitimate business requirements from structures that have developed organically over time.
• Document current-state issues and develop practical remediation recommendations.

• Design improved information architectures for existing SharePoint sites and libraries.
• Restructure content to improve findability, usability, maintainability, and scalability.

Determine the appropriate use of:

• Document libraries
• Folders
• Metadata
• Content types
• Views
• Naming conventions
• Navigation
• Site and library structures

• Reduce unnecessary folder nesting while preserving organizational structures that provide legitimate business value.
• Develop classification and metadata models that accurately represent the business information being managed.
• Establish consistent organizational patterns that can be reused across SharePoint sites.
• Ensure redesigned structures support search, reporting, automation, governance, and future Microsoft 365/Copilot use cases.

• Analyze existing SharePoint permissions at the site, library, folder, and item levels.
• Identify excessive unique permissions, broken inheritance, inconsistent access patterns, and unnecessarily complex permission structures.
• Determine the business requirements behind existing access controls before modifying them.
• Develop remediation strategies that simplify permissions while maintaining appropriate access to business information.
• Restore inheritance where appropriate and redesign permission structures around sustainable SharePoint security patterns.
• Reduce reliance on folder- and item-level unique permissions wherever practical.
• Validate permissions following restructuring or remediation activities.
• Document exceptions where unique permissions remain necessary.
• Escalate requirements that cannot be addressed with SCA-level access to the appropriate tenant or platform administrators.

• Analyze existing content and metadata to determine appropriate classification approaches.
• Identify missing, inconsistent, inaccurate, or redundant metadata.
• Establish classification standards and required metadata where appropriate.
• Develop rules for normalization and standardization of information.
• Ensure content restructuring does not result in lost files, metadata, permissions, version history, or other required business information.
• Establish validation and reconciliation procedures for content remediation activities.
• Maintain traceability between current-state and future-state structures where required.
• Identify and document remediation exceptions.

Power Platform is a supporting capability rather than the primary focus of the role
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Use Power Automate, Power Apps, and related Microsoft 365 capabilities where automation…