Legal Secretary

Description We are looking for an experienced Legal Secretary to join our team in Oakland, California. This role requires someone who excels in supporting litigation processes, managing schedules, and handling legal documentation with precision. The ideal candidate is detail-oriented, organized, and capable of working collaboratively in a hybrid work environment.

Responsibilities:

- Handle electronic filing (e-filing) with courts, ensuring accuracy and timely submission.

- Manage manual calendaring tasks, including tracking deadlines and scheduling court appearances.

- Conduct conflict checks to ensure compliance and avoid scheduling conflicts.

- Prepare and format legal documents, including tables of authorities (TOAs) and tables of contents (TOCs).

- Collaborate with attorneys to facilitate smooth litigation processes and provide administrative support.

- Maintain accurate records of legal proceedings and filings.

- Coordinate trial preparation tasks when required, supporting attorneys with necessary documentation and logistics.

- Communicate effectively with court personnel and other legal professionals to resolve filing issues.

- Assist with dictation tasks and transcription as needed. Requirements - A minimum of 3 years of experience as a litigation secretary.

- Proficiency in electronic filing (e-filing) and familiarity with court filing procedures.

- Strong skills in manual calendaring and deadline tracking.

- Experience with formatting and preparing legal documents, including TOAs and TOCs.

- Excellent organizational and time management abilities.

- Ability to conduct conflict checks and maintain compliance standards.

- Strong communication skills for interacting with attorneys, court staff, and other legal professionals.

- Familiarity with trial preparation tasks is a plus, though not required.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ()  and Privacy Notice () .