Director, Facilities & Safety

Director, Facilities & Safety

US-CA-Oakland

Job :

Type: Regular Full-Time

# of Openings: 1

Category: Facilities

Organization: Oakland Museum of California

The Director, Facilities & Safety is responsible for the effective management and maintenance of the Museum’s buildings and building systems, including the Conservation Lab and Collections Research Center, and internal and external Museum event production functions. The position creates a safe and secure physical environment for Museum staff, volunteers, visitors and collections. The position also collaborates in the successful implementation of the Museum’s wide variety of programs, events, and exhibits, and ensures that the physical environment reflects the Museum’s mission, vision, and visitor‑centered philosophy of being a museum, garden, and gathering place for the community.

The position facilitates capital improvements and major facilities projects, including construction, renovations, and upgrades. The position is the main point of contact for the City of Oakland’s Public Works department for major repairs and capital improvements. This position leads a five‑person team that directly manages the Museum’s buildings, gardens and living collections, overall safety, and external and internal events operations functions.

The Museum’s buildings are primarily owned by the City of Oakland and its main campus location is a historic concrete structure in the brutalist architectural style, completed in 1969.

Support the Museum’s mission, values, vision, and core commitment to the visitor experience, community engagement, and institutional relevancy for the future. Contribute to and support the OMCA strategic plan, annual priorities, and institutional initiatives such as diversity advancement. Foster a positive organizational culture based on mutual respect, collegiality, cooperation, and openness to many perspectives. Participate in a culture of ongoing learning, collaboration, innovation, creativity, and community engagement.

Oversight of facility operations and events: ensure facilities and operations support, coordination, and consultation for all Museum programs, events, and exhibitions to enable the Museum to deliver an outstanding visitor experience while meeting audience and participation goals. Oversee preventative facilities maintenance and risk management programs that ensure all assets are managed in accordance with industry best practices in an aging historic facility.

Initiate, negotiate, and administer building and service contractual agreements with regard to security, maintenance, engineering, and other vendors; prepare bid specifications in compliance with City of Oakland requirements as necessary for all such contracts and ensure that contracts meet annual budget parameters. Make periodic assessments of the cost effectiveness and functions of building and service contractors and make recommendations for value engineering.

Write, release, review, and, in consultation with the CFO, award RFPs and RFQs in compliance with City of Oakland requirements for replacement or upgrading of equipment and systems or for new projects. Partner with internal earned revenue stakeholders to assist with the optimal profitability and maintenance of garage and cafe physical spaces in alignment with organizational priorities. Oversee the engineering function to ensure the effective and economical protection of collections, visitors, staff and volunteers, property, physical plant and collaborate with collections staff to maintain and monitor the HVAC systems in order to maintain an environment that supports the conservation of collections.

Oversee and participate in research, engineering, acquisition, and installation of new equipment. Partner in the evaluation of business processes to assess how facilities and operations oversight can improve company workflows, decrease manual labor, and reduce human error. Oversee the external and internal events operations functions, including set up, break down, and event operations logistics, in collaboration with event program and project managers.

Oversee the upkeep of the Museum’s gardens…