Payroll Specialist

Preference will be given to qualified employees, as defined in the Full‑Time Support Staff Collective Agreement. Should a suitable candidate not be found, external candidates will be considered.

The Payroll Specialist provides exceptional customer service and applies advanced knowledge of payroll legislation, collective agreements, college policies, and payroll procedures to ensure accurate, compliant, and timely end‑to‑end payroll processing for employees and other payees. The scope and complexity of payroll in the college environment require a broad understanding of diverse employment scenarios, earnings and deduction types, taxation requirements, and the ability to exercise professional judgment in the interpretation and application of payroll regulations and policies.

• Running and supporting full‑cycle bi‑weekly payroll processing ensuring payroll deadlines are met and issues are identified and resolved in a timely manner;
• Auditing and validating pay‑related transactions in the People Soft HCM system for employee and non‑employee payments across multiple contract types to ensure accuracy, completeness, compliance, and the integrity of payroll data;
• Utilizing Time and Labour validation rules to ensure timesheet submissions and exception time reports are accurate for pay processing;
• Monitoring, calculating, and adjusting employee earnings, taxable benefits, and deductions as required;
• Interpreting and applying collective agreements, employment legislation, payroll regulations, and organizational policies to resolve payroll issues and ensure accurate and compliant payroll processing;
• Ensuring payroll costing and earnings distributions are accurately recorded and reported to support payroll accounting and financial reporting requirements;

• Supporting statutory remittances and government reporting requirements to ensure compliance with Canada Revenue Agency legislation and other regulatory requirements;
• Ensuring earnings, taxable benefits, and deductions are accurately reported for year‑end tax slips and related reporting activities;
• Performing payroll reconciliations, balancing activities, remittances, payroll‑related journal entries, and post‑payroll reporting to ensure payroll accuracy and financial integrity;
• Maintaining the confidentiality, integrity, and security of employee payroll information in accordance with organizational policies and privacy legislation;

• Providing exceptional customer service by responding to payroll inquiries, researching complex issues, and communicating resolutions to employees, departments, and external stakeholders in a timely and professional manner;
• Investigating payroll discrepancies and recommending corrective actions to ensure accurate and compliant payroll processing;
• Serving as a payroll subject matter resource by providing guidance and support to departments and less experienced team members on payroll processes, procedures, and collective agreement interpretation;

• Participating in payroll‑related projects and system initiatives, including process reviews, testing, implementation activities, and change management support;
• Contributing to the continuous improvement of payroll processes, controls, and operational efficiencies;
• Performing other related duties as assigned.

You have the skills and knowledge to work effectively with an increasingly diverse employee and student population and demonstrate a commitment to equity, inclusion, and respectful service
.

Your professionalism, discretion, and strong interpersonal and communication skills enable you to build effective working relationships and provide exceptional service to employees, departments, and external partners.

You possess a strong understanding of payroll legislation, payroll processes, and compliance requirements and are comfortable interpreting collective agreements, policies, and regulatory requirements to resolve complex payroll issues.

You are highly organized and able to manage multiple priorities and strict payroll…