Accounting Clerk

• Shift Schedule (Hours are subject to change based on operational needs):
  Mon-Fri – 7.5 hour day shifts
• Employment Status:
  Permanent Full-time
• Department: OT Finance A/P

Halton Healthcare’s vision of Exemplary patient experiences, always, goes beyond just the patient experience; it has shaped our entire culture and remains at the core of every interaction in our organization, from our patients & families to our staff, physicians and volunteers. We believe in exemplary PEOPLE experiences always!

At Halton Healthcare you will thrive in a healthcare culture and environment that embraces inclusion, diversity and belonging with ‘exemplary patient care, always’ at the heart of everything we do. We empower our people to be the very best they can be so they can make a difference for our patients and the communities we serve.

Halton Healthcare takes great pride in providing quality, compassionate healthcare services to our rapidly growing communities. As a progressive and vibrant healthcare organization, we are committed to being an innovative center of excellence in community hospital care.

Job Summary:

This position is responsible for all accounts payable functions, including invoice processing for Purchase Order and Non-Purchase Order transactions, working closely with Mohawk Medbuy Corporation Purchasing, communicating regularly with internal and external stakeholders, month-end journal entries and other duties as assigned.

Responsibilities:

• Receive/manage accounts payable invoices and backup from internal/external mail
• Verify 3‑way match of PO invoices received, and work with Mohawk Medbuy Corporation Purchasing and vendor to resolve discrepancies in a timely manner
• Obtain appropriate approvals in accordance with HHS policies for all Non‑PO invoices received for payment
• Perform data entry of all invoices ensuring that expenses are coded to the appropriate general ledger accounts, submit to AP Coordinator for review
• Liaise cross‑functionally with the Finance Capital group and Redevelopment to update excel files for invoice status on capital purchases
• Build and maintain relationships with internal and external stakeholders (department heads, assistants, vendors etc.)
• Contact vendors for supporting documents to resolve discrepancies or expediting payments as needed
• Co‑ordinate Vendor information for New/Changes to the Vendor Dictionary
• Investigate all internal and vendor inquiries and respond in a timely and professional manner
• Maintain invoice copies and related data/documents on a secure network drive for reference and audit purposes
• Preparation of vendor statement reconciliations on a regular basis
• Work cross functionally to prioritize and resolve invoices on exception
• Create process documentation & lead process improvements
• Prepare accrual entries and uploads related to month end
• Other duties as required.

• Minimum 1‑2 years’ experience in accounting/finance with emphasis on accounts payable, in a computerized A/P environment
• Post‑secondary accounting/finance courses and demonstrate a strong accounting knowledge
• Proficiency in computers i.e. MS Office programs (Word, Excel, & Outlook), advanced excel is an asset
• Self‑driven with proven initiative in problem solving & process improvement
• Technically savvy
• Previous health care accounting experience in a hospital environment is an asset
• Proven interpersonal and communications skills across all levels of the organization with a customer service focus
• Detailed oriented with a high level of accuracy
• Demonstrate ability to prioritize and organize multiple tasks with deadlines
• Ability to work independently with minimal supervision
• Physically able to sit, stand, walk, occasional lift and/or carry approximately 20lbs

Hours
:
Monday to Friday - 7.5 hour day shifts; 0800 - 1600 (Hours are subject to change based on operational needs)

Salary
: $31.147 to $38.907 per hour

Halton Healthcare is an equal opportunity employer who is committed to integrating diversity, equity and inclusion throughout our operations, policies and culture.

Halton Healthcare is committed to providing accommodations for applicants with disabilities. In…